Scheduling Coordinator

Job Summary:

The Project Coordinator would be responsible for the advanced level scheduling/coordinating of clinical patients and research participant imaging. Scheduling involves multiple modalities of Radiology. This position is responsible for formulating, executing, evaluating, and handling a system for scheduling resulting in the most efficient use of resources and managing project plans for improvements/changes. This position will balance patient needs with modality and specialized tracer availability. The Project Coordinator will also be responsible for communication to the appropriate outlets to acquire the various distinct tracers. The Project Coordinator will organize available transitional staff into a schedule to appoint daily contrast coverage and communicate and verify coverage daily to ensure presence of essential staff. The coordinator will use multiple resources to gather information needed to publish and distribute a daily schedule from post-appointment data. The project coordinator will analyze information for data integrity and provide ideas and implement process improvement initiatives. The Project Coordinator must coordinate the needs of multiple parties within the department for a well-coordinated arrangement to ensure all resources and timeslots are filled.

Responsibilities:

Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.

• 55% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• 15% Develops, enhances, and maintains operational standards and systems to support project teams
• 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• 10% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• 10% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor's Degree

Qualifications:

Work Type:

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Opportunity for hybrid work schedule once the new hire is trained.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $55,000 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Amanda Joncas
ajoncas@wisc.edu
608-262-2716
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Coordinator(AD035)

Department(s):

A53-MEDICAL SCHOOL/RADIOLOGY/PET

Employment Class:

Academic Staff-Renewable

Job Number:

294731-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.