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SalaryDescription
Title: Safety/Security Specialist
Position Number: 80225T
Hiring Unit: Administrative Services - Security/Enterprise Operations
Location: Leeward Community College
Date Posted: 03/14/2024
Closing Date: 04/01/2024 11:59 PM, HST
Band: A
Salary: salary schedules and placement information
Additional Salary Info: PBA, minimum $4,102/month
Full-Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: special funds, to begin approximately 06/2024, pending availability of funds and actual staffing requirements. Temporary to 06/30/2025 with the possibility of extension pending satisfactory performance, availability of funds and actual staffing requirements. For Leeward CC days, evenings, nights, weekends and holidays as required.
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)
- **Under the general direction of the Safety/Security Manager, provides administrative, fiscal, and physical assistance for campus-wide access control and physical security for the various properties of Leeward Community College.
- **In accordance with established campus Facility Access Control Policy & Procedures, manage the intake, review, and process upon approval, the Campus Key Request form for new, lost, stolen, and damaged access cards and/or mechanical keys (i.e., card/key).
- **Work closely with designated Card/Key Coordinators to ensure proper authorization, signing, issuance, retrieval, and logging of cards/keys are entered into the college’s Facility Access Control System (FACS).
- **In coordination with the Human Resources Office, manage the college’s system database of employees’ IDs, new card/key holders, access levels and locations, special accommodations or requirements.
- **Purge the System of separated/discharged/retired college employees, conduct periodic audits to reconciliations of access privilege/levels of authority and to identify potential patterns of abuse/misuse.
- **Assist in the coordination and modification of door schedules via the college’s access software to the required schedule (e.g., normal, holiday, special event, other).
- **Serve as the point-of-contact for addressing issues (e.g., accessibility, hardware, software, other), updates and resolutions concerning the physical security of assets. Execute necessary tasks as directed.
- **Develop and conduct periodic training of designated Card/Key Coordinators as to policy/procedural changes, new access system developments and updates, problem identification and resolutions, and other operational requirements.
- **Maintain an adequate card/key inventory (physical and record), procure required services/equipment/ materials/supplies through purchase order or credit card, and assist in the development of contract specifications for formal bid process.
- **Assist in the coordination of the campus parking permit application, issuance, and return process according to campus procedures. Ensure adequate supply of permits for employees and students.
- **Maintains inventory of emergency equipment and supplies that may be used in the event of emergencies and disasters.
- **Assist in the procurement of physical security equipment and supplies for the college. Develop contract specifications for surveillance cameras, alarms, two-way radio communication systems, etc. for formal bid process.
- **Ensure all goods and services are purchased in compliance with Federal, State, and University guidelines and procedures.
- **In accordance with the established campus policy and procedures, assist in the coordination of College facilities and grounds use.
- **Ensure that requestors satisfy the established campus policy/procedural use criteria and understand and agree to the terms and conditions of facility/ground use.
- **Collect any usage fees or deposits as required, and assess/collect for damages, repair, and subsequent fees resulting from the facility use.
- **Serves as liaison with campus departments and offices to ensure appropriate support staffing, services (e.g., audiovisual, IT, set-up/breakdown, security, janitorial services, food services), equipment/furnishing are provided. If unavailable, coordinate with requestor for external vendor and additional expenses to be paid.
- **Maintains and monitors accounts receivable and payments for facilities and grounds use, following up with customers to resolve delinquent accounts.
- **Assist in ensuring that campus facility and grounds use revenues, expenditures, and encumbrances comply with applicable State, University, and College policies, regulations, and procedures.
- **Generate, post, and maintain a Campus Master Schedule of Events based on a consolidation of use requests, repairs and maintenance, and scheduled campus events.
- **Duties may include working outside normally scheduled hours, including nights, weekends, and holidays as required.
- Other duties as assigned.
Minimum Qualifications:
- Possession of a baccalaureate degree in Business Administration, Public Administration, Social Sciences, or related field and 3 years of progressively responsible professional experience in securing buildings and assets; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in securing buildings and assets demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with the procurement of security equipment for buildings and assets.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the areas of access control and asset protection.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Proficient experience with spreadsheet software.
- Proficient experience with database management.
- Experience with a financial management information system.
- Experience in the capabilities and use of telecommunications systems.
- Demonstrated ability in repairing various security hardware and software.
Desirable Qualifications:
- Proficient in managing numerous events and tasks simultaneously.
- Experience with the State of Hawaii/University of Hawaii procurement process.
- Possession of an FCC amateur radio license.
- Professional experience in campus security, law enforcement, or other institutional safety and security.
Application Submission: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Documents include:
1. Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE:Transcripts must be attached to receive credit for degree(s).
2. A brief one-page cover letter explaining how you meet the minimum and desirable qualifications;
3. Resume.
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if materials are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:
Leeward Community College
Human Resources Office
808-455-0326
lcchr@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
