Residency Program Coordinator (SMH Emergency Medicine Residency Program) – Medicine

Job Title:Residency Program Coordinator (SMH Emergency Medicine Residency Program) – Medicine
Location: Sarasota, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56874
Department

College of Medicine, SMH Emergency Medicine Residency Program

Emergency Medicine Residency program based in Sarasota, FL

Responsibilities

Manages daily administrative and programmatic functions of the Emergency Medicine Residency in Sarasota, FL. Works with the Graduate Medical Education (GME) Office at the College of Medicine and other accrediting agencies to maintain resident and faculty compliance with policies and procedures.

Manages complex, long-range administrative functions related to the Residency Program initiative. Provides administrative support to the Program Director, Associate Program Director, faculty and residents to ensure continuity between educational and service components. Assists in the review of Graduate Medical Education and Residency Program activities and helps implement changes as appropriate to promote effective and efficient operations. Assists with monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME) requirements and procedures in order to help maintain residency accreditation. Arranges and maintains requirements for licensure of residents including the United States Medical Licensing Examination (USMLE) testing. Researches and compiles information required for maintaining licensure, managed care partnerships, and other agency's standing.

Assists the FSU College of Medicine Graduate Medical Education Office by initiating transactional human resource actions to include new appointments, re-appointments, and terminations of all residency faculty, staff, and residents following college, University and state policy and procedures, and Sarasota Memorial Hospital (SMH) HR Guidelines. Assists with the monitoring of adherence to established administrative and financial policies and procedures including time and leave entry. Provides assistance and general technical support for all FSU College of Medicine residency employees in the form of OMNI access and/or e-time (used at Sarasota Memorial Hospital), e-mail usage, etc. Drafts responses for Residency administration where appropriate.

Assures accuracy of travel documentation prior to final approval by the Program Director (includes FSU COM and SMH Financial Offices). Monitors and tracks budgetary items and purchase requests. Active in assuring access to all SMH systems are given (i.e, FMI, emergency call schedule, e-time, etc.). Assists the Graduate Medical Education Office in coordination of activities related to Continuing Medical Education training for Residency Program personnel, including but not limited to goals and objectives required by the ACGME. Assists with administrative processes to include gathering of data for annual evaluations, assignments of responsibility, etc., for residency faculty and staff. Maintains academic information on faculty and residents. Attends SMH Leadership Onboarding Classes. Completes all SMH mandatory education requirements in electronic system. Ensures all residents are current with SMH education requirements in the electronic health system.

Serves as a member of the Graduate Medical Education Committee (must be able to drive to committee meetings/events). Records faculty meeting minutes. Assists with scheduling and documenting faculty development for faculty and scheduling in-training exams for residents. Monitors the Residency Programs recruitment efforts through the National Residency Matching Program and coordinates application and recruitment of resident applicants.

Attends monthly video-conference calls with Graduate Medical Education personnel at the College of Medicine. Assists in information gathering for the FSU CoM GME website. Coordinates graduation of residents. Arranges orientation activities for new residents.

Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Program to include participating in the delivery of administrative and academic services for special projects or in meeting key deadlines. Accepts other duties as assigned to improve the effectiveness of the organization.

Qualifications

• Bachelor’s degree and two years of experience; or a high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)

• Valid Florida Driver's License or the ability to obtain prior to hire.

• National Board for Certification of Training Administrators in Graduate Medical Education credential (C-TAGME) required within two years of hire.

Preferred Qualifications

• Experience evaluating process effectiveness and developing change or alternatives.
• Experience gathering, interpreting, reporting, and/or editing information.
• Experience interpreting academic program requirements and providing advice.
• Experience meeting project deadlines.
• Experience with academic resources available to students.
• Experience with admissions, registration and graduation requirements.
• Experience understanding and interpreting terminology related to area of work.
• Knowledge of office practices, procedures, and etiquette.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Contact Info

Jessee Graham

jjgraham@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary in the high $50,000’s to $60,000’s, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
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How To Apply

If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://hr.fsu.edu/facultyjobs. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

University Authorized Cellular Communication Services Allowance.

This position is being advertised as open until filled

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.