Research Administrative Assistant (24-6 RHBF Research Admin Asst)

Research Administrative Assistant (24-6 RHBF Research Admin Asst)
INTRODUCTION:
The 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio, is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Human Effectiveness Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.
DESCRIPTION OF SERVICES:
The contractor shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfill the
requirements of this task order. The contractor employee shall serve as an assistant to the Biomedical Impact of Flight (711 HPW/RHBF) Branch Chief and Section Chiefs on all administrative matters within the organization. The contractor employee shall serve as a research assistant to the researchers within the Branch as dictated by the Branch Chief.
 Mandatory Qualifications:
 

• The contractor employee shall have a minimum of an Associate’s degree.
• The contractor employee shall have at least three (3) years of demonstrated experience performing as administrative support, and the experience shall be within the last three (3) years.
• The contractor employee shall have a minimum of one (1) year of demonstrated experience working with Principal Investigators (PI) in a research environment and shall be familiar with the research process and required documents.
• The contractor employee shall possess outstanding customer service with the ability to work as part of a team.
• The contractor employee shall possess extensive organizational skills and the ability to work independently.
• The contractor employee shall be proficient in all applications of Microsoft Office including Word, Outlook, PowerPoint, Excel, and Access. The contractor employee shall be able to display knowledge and the ability to maintain sites in Share Point for the Division.
• The contractor employee shall have the ability to resolve questions, consult, and trackdown information on Share Point.
• The contractor employee shall have a signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information. NDA shall be provided to the Government Program Manager by start of performance.
• Highly Desired Qualifications
• Experience in an administrative support position in a Department of Defense environment.

Tasks:
 

• The contractor employee shall review and implement higher headquarter guidance in support of the organizational mission as well as preparing documents for external communication. The contractor employee shall strategically and proactively manage data and update information retrieved from varied sources.
• The contractor employee shall assist the Government in performing a variety of administrative tasks in support of the day-to-day oversight and management of the 711 HPW/RHBF branch by maintaining files, spreadsheets and presentations, preparing various types of documentation, tracking departmental deadlines and suspense dates for multiple taskings and mission requirements, scheduling division meetings, managing division TDY and leave requests and coordination.
• The contractor employee shall support branch and division meetings (with some requiring preparation of briefing materials, and taking notes/minutes from the meeting), and other activities as required by the Branch Chiefs or delegates.
• The contractor employee shall support the Branch Chiefs in administrative aspects of personnel management (tracking training, compliance with directives and maintaining files).
• The contractor employee shall provide data entry, retrieval and management support while providing assistance to program and technical staff.
• The contractor employee shall support the research studies in the Branch by providing administrative management and assisting with data collection, data entry, and reports as needed.
• The contractor employee shall assist as 711 HPW/RHBF’s manager and technical expert for SharePoint and the shared drive. The contractor employee shall maintain sites in SharePoint and the shared drive across the divisions. The contractor employee shall also resolve questions, consult, and track down information on SharePoint and the shared drive.1.2.8 The contractor employee shall type routine correspondence and reports using a personal computer, and operate office equipment such as photocopier, fax machine, scanner, and video teleconferencing equipment. The contractor employee shall also answer the telephone, relay messages, greet visitors and maintain schedules for the Branch Chiefs. The contractor employee will be the first person visible when visitors enter the workspace, and therefore shall maintain a professional appearance, decorum and provide outstanding customer service.
• The contractor employee shall assist in maintaining a clean, safe, and healthy working environment to include engaging with facilities management to communicate division facility maintenance requirements, as needed.
• Division Safety Support: The contractor employee shall assist with the Division Safety functions to include distribution of quarterly safety briefings to 711 HPW/RHBF personnel, assist in the development and maintenance of a tracking system to monitor training requirements and due dates, monitor RHBF personnel training requirements and notify Division leadership of non-compliance.
• Division Supply Custodian: The contractor employee shall assist with the division supply management functions to include keeping an inventory of available office supplies, ordering new supplies when requested through the approved ordering method (GSA account), and providing access to supplies.
• Division Security Support: The contractor employee shall assist with the Division Security Manager functions to include receipt and dissemination of security related communication to RHBF personnel, provide recommendations to improve effectiveness and eliminate deficiencies with processes, and management of the secure computer room/SCIF. Management of the secure computer room/SCIF tasks may include room reservation and management, ensuring secure room protocol has been followed.
• Records Custodian: The contractor employee shall assist with the Records Custodian duties to include working closely with division leadership and other staff in the maintenance, care, and keeping of the official records of the division. The contractor employee shall maintain an orderly file system in accordance with AF and AFRL guidance that ensures availability for inspection.
• Morale Function Events: The contractor employee shall assist with the division morale function events to include resiliency training. Tasks to include assisting with organizing and coordinating morale events and coordinating with the Division Representative for the Wing morale team. Attendance to morale events are not required for the contractor employee. Building 824 Access Card Support: The contractor employee shall assist Division with coding proxy or Common Access Cards to gain access to Building 824. The contractor employee shall not perform any work considered inherently Governmental.

BASE SUPPORT:
The contractor shall be provided office/laboratory space, furniture and equipment, routine office/laboratory supplies, computer hardware and software necessary to perform tasks described in this performance work statement. The government will also provide telephone service and access to a fax machine and a copier as required. All software and hardware, passwords/access to military Internet/E-mail and applicable database will be available within the scope of the contract. The contractor shall comply with local, AF and DoD policies.
GENERAL INFORMATION:
Work shall be accomplished at 2800 Q Street, Bldg. 824, WPAFB, OH 45433-7913 beginning on 8 May 2024. Temporary alternate work locations may be assigned as circumstances dictate by the
government.
Work schedule is normally Monday – Friday, 7:30 AM – 4:30 PM ET; however, there may be times when it is necessary for the contractor to work after duty hours in support of specific tasks. Although schedule may have to be flexible, it will not exceed 40 hours per week.
U.S. Citizenship:
Employee must be a U.S. citizen. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship.
Travel:
No travel is anticipated for this effort.
Security:
All contractor personnel require a minimum of a Tier 1 background check (T1)/SF85 for any position that requires access to the internet, use of automated information systems to cover standalone computers or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any requirement. The investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoDM 5200.02_AFMAN 16- 1405, Air Force Personnel Security Program. All documentation required for security certification shall be the responsibility of the contractor.
Point of Contract for Immediate Consideration:
Art Mata
amata@reef-sys.com