Research Administrative Assistant

Company Description

ProSource360 is a Small Disadvantaged Business (SDB) and HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state, and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining the highest standards in the quality of our team members and our work, in a cost-efficient manner. We help organizations achieve quantifiable solutions to their strategic imperatives. We have an innovative culture and provide excellent compensation and benefits to our full-time employees.

Job Description

ProSource360 Consulting Services, Inc. is seeking a Research Administrative Assistant

at the 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio. 711 HPW is the first human-centric warfare wing to consolidate human performance research, education, and consultation under a single organization.

The Research Administrative Assistant will serve as an assistant to the Biomedical Impact of Flight (711 HPW/RHBF) Branch Chief and Section Chiefs on all administrative matters within the organization.

Responsibilities

The Research Administrative Assistant will review and implement higher headquarter guidance in support of the organizational mission as well as preparing documents for external communication. The contractor employee shall strategically and proactively manage data and update information retrieved from varied sources. He/She/They will assist the Government in performing a variety of administrative tasks in support of the day-to-day oversight and management of the 711 HPW/RHBF branch by maintaining files, spreadsheets, and presentations, preparing various types of documentation, tracking departmental deadlines and suspense dates for multiple taskings and mission requirements, scheduling division meetings, managing division TDY and leave requests and coordination.

• Support branch and division meetings (with some requiring preparation of briefing materials, and taking notes/minutes from the meeting), and other activities as required by the Branch Chiefs or delegates.
• Support the Branch Chiefs in administrative aspects of personnel management (tracking training, compliance with directives and maintaining files).
• Provide data entry, retrieval and management support while provide assistance to program and technical staff.
• Support the research studies in the Branch by providing administrative management and assisting with data collection, data entry, and reports as needed.
• Assist as 711 HPW/RHBF’s manager and technical expert for SharePoint and the shared drive. Maintain sites in SharePoint and the shared drive across the divisions and resolve questions, consult, and track down information on SharePoint and the shared drive.
• Type routine correspondence and reports using a personal computer, and operate office equipment such as photocopier, fax machine, scanner, and video teleconferencing equipment. He/She/They will answer the telephone, relay messages, greet visitors and maintain schedules for the Branch Chiefs. The Research Administrative Assistant will be the first person visible when visitors enter the workspace, and therefore shall maintain a professional appearance, decorum and provide outstanding customer service
• Assist in maintaining a clean, safe, and healthy working environment to include engaging with facilities management to communicate division facility maintenance requirements, as needed.

Required

• Minimum of an associate degree with at least three (3) years of demonstrated experience performing as administrative support, and the experience shall be within the last three (3) years.
• Must have a minimum of one (1) year of demonstrated experience working with Principal Investigators (PI) in a research environment and shall be familiar with the research process and required documents.
• Outstanding customer service with the ability to work as part of a team.
• Possess extensive organizational skills and the ability to work independently.
• Proficient in the following software programs: Word, Excel, PowerPoint, and Outlook
• Knowledge and the ability to maintain sites in SharePoint for the Division.
• US Citizenship required.

Highly Desired

• Experience in an administrative support position in a Department of Defense environment.

ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. HUBZone candidates are encouraged to apply.