Regulatory Affairs Specialist, Flavor Ingredients

Allen Flavors, Inc. is looking for a Regulatory Specialist to join our team!

Allen Flavors, Inc. is a flavor formulation and ingredient supply company currently seeking a Regulatory Specialist to provide support to our Regulatory, Laboratory, Quality Control and Customer Service Departments through multiple regulatory and customer service-related tasks. The Regulatory Specialist will be responsible for communicating with organizations such as the Orthodox Union (OU) for kosher certification and QAI for organic certification; receiving raw material documents which must be entered and organized in an electronic technical library. They will also be tasked with creating back panel nutritional and supplement panels in addition to creating, completing and/or organizing documentation for submission to customers either through email or customer online portals.

ROLES & RESPONSIBILITIES:

• Creation of US/International nutritional and supplement labels using the Genesis Labeling program for domestic and international customers.
• Understanding and providing information for our products to the development teams for international regulatory compliances using the Decernis G-Comply and G-Comply Plus systems.
• Submit, retrieve, and file AF/AZ/FP formulations to the OU for Kosher Certification either via OU web portal or through email contacts for new products, reformulations, and name changes (backup role).
• Prepare, submit, receive and electronically file all documents related to having Allen Flavors products certified as Organic by QAI.
• Prepare for and conduct yearly audit with QAI. Manage Organic Master list to ensure document compliance.
• Understand the basic regulatory principles as it pertains to Organic, Non-GMO, Vegan-Vegetarian, Prop 65 Compliance, Natural, Allergens, Kosher, etc., and decipher regulatory compliance for these parameters for the creation of documentation.
• Create and manage GHS approved Safety Data Sheets using the MSDgen program.
• Create and edit Product Specification Sheets using the Vicinity program.
• Provide documents and support for customers looking to achieve Non-GMO Project Verification.
• Write/edit internal SOP’s and document templates for statements including but not limited to GMO, Allergen, Vegan/Vegetarian, Certificate of Origin, Gluten, GRAS, Halal, Prop 65, Decernis, Whole Foods Compliance and nutritive guidelines for use by the development/regulatory teams.
• Complete and submit customer surveys and questionnaires, including but not limited to compilation of documentation for products and/or company related information. (Obtaining assistance from QC/QA when needed)
• Maintain document submission entities for our customers through their web portals (including but not limited to Trace Gains, Repositrax, Gorilladox, etc.).
• Communicate with vendors to acquire appropriate information for various tasks.
• Enter relevant raw material information into the company database and verify that documents have been indexed correctly and can be recalled as needed.
• Assist the Regulatory Affairs Manager and other team members with various regulatory issues/concerns as required (example: obtaining documentation for Non-GMO Project Verification, Organic Certification, TTB, etc…)
• Adaptability to changing priorities, adeptness at meeting deadlines, and knowledge and understanding of food composition and chemistry.
• Attention to detail, conscientious, accurate, organized and a team player.
• Understand and execute SQF principles as they apply to this function and specifically for documentation and record keeping.
• Perform other related duties as assigned, including training to Regulatory team members.

QUALIFICATIONS & REQUIREMENTS:

Education:
College degree or related field with 3-5 years relative experience.

Experience:
3-5 years in food regulatory field

Skills:

· Experience in Microsoft Software applications

· Experience in Genesis Software applications (or similar nutritional data systems)

· Excellent interpersonal, communication, organizational and follow-up skills

· Demonstrated personal initiative, responsibility and flexibility.

· Ability to work under limited supervision and to handle multiple assignments with limited time constraints.

· Ability to manage cross functional and multiple projects fast paced, constantly changing environment.

· STRONG ATTENTION TO DETAIL