Registrar: Uplift Luna Preparatory

Position Type:
Instructional Support (Campus)/Registrar - Secondary (Campus)
Date Posted:
2/29/2024
Location:
Uplift Luna High School
Date Available:
03/18/2024Mission Statement:
Uplift's mission is to create and sustain public schools of excellence that empower each student to reach their highest potential in college and the global marketplace and that inspire in students a life-long love of learning, achievement, and service in order to positively change their world.
Equity Vision Statement:
Uplift Education proactively engages scholars, families, and staff members to thrive as their authentic selves and partner in the journey required to identify, address, and correct existing and potential inequities.
SUMMARY:
Assist in the development, documentation, implementation, and daily oversight of school-specific procedures. Procedures include, but are not limited to, student enrollment and withdrawal, student scheduling, daily attendance, grade validation, cumulative record and transcript maintenance, and graduation lists. This position ensures compliance with local, state, and federal funding and accountability requirements. This position reports to the Dean of College Prep or the School Director.
ESSENTIAL DUTIES & RESPONSIBILITIES :

• Ensure the daily maintenance of accurate paper-based and computer-based student records in accordance with local procedures, state and federal requirements for funding and accountability
• Enrollment/re-enrollment - enter course history for high school credit, as approved by Dean of College Prep/Academic Counselor, into Student Information Management System (SIMS)
• Enrollment Verification - provide enrollment verification to outside organizations for programs such as driver's education, immigration, etc.
• Scheduling - assist in inputting schedules and/or making schedule changes for individual students grades 6-12 in conjunction with Dean of College Prep/Academic Counselor and enter into SIMS
• Four year plan - enter graduation plans and advanced measures as provided by Dean of College Prep/Academic Counselors into SIMS
• Grade reports - print verification reports, collect and make corrections from teachers; enter grade changes into SIMS o Credit monitoring - enter summer school/transfer/dual credit/credit recovery into SIMS
• Report cards - store grades; manage creation and distribution o Academic Achievement Records (AAR/Transcripts) - perform first round audit, manage creation and distribution o PEIMS - support verification process of CTE, course coding, dual credit, AP/IB, graduation plan identification, state and local credit
• Assessment data - enter SAT, ACT, AP and IB scores into SIMS for accurate AAR production o Withdrawal - track and maintain documents for scholars withdrawing from Uplift and ensuring appropriate documentation with TEA standards and for Uplift quarterly leaver audit Revised 7/9/2015 Page 2 of 4 Registrar o Graduation - enter graduation confirmation documentation as provided by Dean of College Prep/Academic Counselor
• Cumulative student records - update and maintain records for grades 6-12; store records electronically and ensure confidentiality o AAR for Graduated Scholars - print and distribute AAR for all scholars for colleges, summer programs, etc.; run AAR at campus by request for up to one year after graduation
• School Reporting - provide academic status reports such as honor roll, failure reports, or others as requested by campus leadership o Other documentation as deemed appropriate
• Use online databases to ensure the school's records request log is up to date and compliant with all TEA requirements
• Check TREx weekly and respond to any records requests for transfer students o Make records requests for new students via TREx for all incoming scholars o Respond to school records requests from colleges or parent records requests not submitted through TREx
• Ensure all records have been provided to Dean of College Prep/Academic Counselors
• Prepare monthly report on attrition and additions and submit to Academic Director, attendance coordinator and CMO office
• Keep current on technology innovations and data collection requirements affecting schools
• Perform other duties as assigned SUPERVISORY RESPONSIBILITIES This position does not have any supervisory responsibilities. COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: Prioritizes and plans work activities. Completes work in timely manner. Follows instructions, responds to management direction. Knowledge of ethical and legal considerations related t the privacy of student records (e.g., FERPA, Education Code, district policies, etc.)

QUALIFICATIONS :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience required. General knowledge of graduation requirements and special programs, student scheduling enrollment/withdrawal, and attendance accounting procedures required.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with all levels of personnel, students, and parents. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference. Revised 7/9/2015 Page 3 of 4 Registrar Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to apply common sense understanding to carry out a variety of instructions furnished in written, oral, diagram or schedule form.
COMPUTER SKILLS Ability and competence in Microsoft Office applications and ability to use a variety of computer applications and platforms. Ability to use basic office equipment. Also knowledge and experience in using a computer-based student Information Management system.
SAFETY DUTIES & RESPONSIBILITIES Every employee of the School has an obligation to know our safety rules and procedures; to teach what they know to others; to recognize unsafe actions and situations; to warn others of unsafe situations; to react to emergency situations and to report hazardous or unsafe practices to those in a position to correct them.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, and use stairs. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level is low to high and may have frequent interruptions. There may be activity from other employees and students of a distracting nature.
OTHER QUALIFICATIONS Satisfactory criminal records check, pre-hire and annually thereafter, if applicable. Must be eligible to work in the United States and provide work authorization.
MODIFICATION OF DUTIES & ESSENTIAL FUNCTIONS Uplift Education, Inc. retains the right to change and/or modify the duties and essential functions of this position at any time. This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.
Starting Pay: $16.92-
Application Procedure:
Apply online
All your information will be kept confidential according to EEO guidelines.
Uplift Education is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state or local law.