Address Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Office/Unit/Project Description
Working in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion, UNDP plays a critical role in helping countries/territories achieve the Sustainable Development Goals (SDGs). UNDP’s 2022-2025 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. Climate change could drive an additional 100 million people into poverty by 2030. One of its key priorities for the next 10 years is to support countries/territories accelerate ambitious action on climate change.
Climate change is the single greatest challenge humanity has ever faced, threatening water and food security, health, livelihoods, and the safety of billions of people together with drastic negative impact on global ecosystem balance. UNDP’s ambitious “Climate Promise” supports over 120 countries/territories to enhance their climate ambitions under the Paris Agreement, with focus on greater emissions reduction and resilience building. The second phase of the Climate Promise, launched in 2021 at COP26 in Glasgow, focuses on NDC implementation, climate advocacy, and long-term planning to ensure inclusive climate action at the speed and scale required to keep global temperature below 1.5°C.
The Climate Promise Portfolio provides direct financial and technical support to countries on NDC implementation in the context of national development priorities and is comprised of several distinct projects/programmes that require dedicated support.
Scope of Work
The Regional Programme Analyst will support the Climate Strategies and Policy Team as a part of the operations team. As the Climate Promise evolves and grows, the Regional Programme Analyst for the Latin America and Caribbean (LAC) region will dedicate approximately 50% of his/her time to provide operational support and serve as a bridge across country offices, the regional hub and headquarters on matters related to the Climate Promise implementation. Further, 50% of his/her time will be dedicated to contributing to the overall operations of the Climate Promise portfolio.
Specific duties include the following:
Regional support
- Provide direct financial functions related to the Climate Portfolio. This will include:
- Produce national-level delivery reports for designated LAC countries every 2 months.
- Process fund transfers to LAC countries, including draft of DOA, communication with COs to ensure that the budget is created, raise the zero-dollar invoice to process cash transfer, follow-up on project association in Quantum, etc.
- Provide monthly expenditure report on the LAC workplan.
- Support the LAC team to implement activities listed at the LAC workplan, including attending meetings with the regional focal point and programme management to advise on operational matters.
- With the support of the Global Technical Specialist, monitor delivery and advise as needed.
- Closely follow up on LAC requests at the Request Portal, ensuring regular communication on status and progress.
- Assist the Operations and Management team with general operations tasks, even when not directly related to the LAC region.
- Provide support to LAC colleagues on travel requests and payments.
- Provide inputs and assist with the logistical organization of events, primarily at LAC regional level but not exclusively.
- Maintain files of LAC countries on the shared drive.
- Ensure that all supporting documents of process to implement the LAC workplan are duly filed in their respective folder at the private ER One Drive.
Climate Strategies and Policy Team support
- Serve as the main contact for travel-related matters, providing effective administrative support to ensure efficient travel coordination. Focus on achieving the following outcomes:
- Facilitating support for workshops, conferences, and retreats organized by the organization.
- Assisting with protocol matters, staff registration, and liaising with local authorities regarding space and other administrative requirements.
- Coordinating transportation services for staff and visitors.
- Providing staff with comprehensive information on travel, including entitlements, preferred travel routes, and hotel arrangements.
- Processing travel authorizations and claims in alignment with travel entitlements for staff, consultants, UN personnel, and visitors, ensuring adherence to UN regulations regarding the most direct and cost-effective travel options.
- Assisting in streamlining the process of acquiring travel tickets.
- Ensuring the smooth inclusion of travelers into the Travel module within the UNall system.
- Conducting insightful research and retrieving statistical data from both internal and external sources, and presenting findings through statistical charts, tables, and reports.
- Provide assistance with various audits in which the Climate Strategies and Policy Team is required to participate.
- Develop and deliver strategies for conducting these audits.
- Assist in gathering necessary documents and information as required.
- Act as a focal point for the creation and enhancement of the SOPs that are necessary:
- Develop the Standard Operating Procedures (SOPs) accordingly.
- Schedule meetings with the relevant departments for each topic.
- Formulate and design the SOPs appropriately.
- Conduct a formal presentation of the SOPs to the entire team.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
- The Regional Programme Analyst will report directly to the Operations and Programme Specialist. S/he will be part of the larger BPPS Climate Hub.
Competencies
Core Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies Thematic Area Name Definition Business Management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Administration & Operations
Events management (including retreats, trainings and meetings)Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Finance Finance business partnering Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals. Procurement Procurement ManagementThe ability to acquire goods, services or works from an outside external source
Finance Accounting (general)Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Finance Budget ManagementAbility to support budgetary aspects of work planning process, drawing and management of team budgets
Minimum Qualifications of the Successful IPSA
Min. Education requirements
- Advanced university degree (Master’s degree or equivalent) in administration, business, or project management, international development or a related field is required, or
- A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with 2 years of qualifying experience will be given due consideration in lieu of Master´s degree.
Min. years of relevant work experience
- Up to 2 years (with Master´s degree) or minimum 2 years (with Bachelor´s degree) of demonstrated progressively responsible experience in project operations/financial management at a regional or international level.
Required skills
- Experience in monitoring and analysis of project budgets and expenditures at the global level is an asset.
- Previous experience coordinating donor reporting and supporting oversight or a donor-driven project is an asset.
- Demonstrated ability to build and read budgets
- Demonstrated experience and proficiency in usage of office software packages, including Word, Excel, Sharedrive, Teams, Google Drive, etc.
Desired skills in addition to the competencies covered in the Competencies section
- Demonstrated experience in project/program coordination and/or administration and support service (preferably at least 3 previous projects)
- Previous exposure to Climate Change policy or finance will be highly valued
- Competency in using finance/project management, procurement and travel modules of ATLAS or similar ERP system will be considered an asset
- Experience working in developing countries is desirable
- Knowledge of UN regulations, policies, procedures and practices is desirable
- Previous work in UNDP will be considered an asset
Required Language(s)
- Fluency in English is required.
- Knowledge of another UN language is an asset. Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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- Up to 2 years (with Master´s degree) or minimum 2 years (with Bachelor´s degree) of demonstrated progressively responsible experience in project operations/financial management at a regional or international level.
- The Regional Programme Analyst will report directly to the Operations and Programme Specialist. S/he will be part of the larger BPPS Climate Hub.
- Act as a focal point for the creation and enhancement of the SOPs that are necessary:
- Provide assistance with various audits in which the Climate Strategies and Policy Team is required to participate.
- Serve as the main contact for travel-related matters, providing effective administrative support to ensure efficient travel coordination. Focus on achieving the following outcomes:
