Recruitment Coordinator/Admin. Assistant

Job Title:  Recruitment Coordinator/Administrative Assistant (5-8)

Supervisor: Operations Manager

Start Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through Friday

Description: The Recruitment Coordinator’s role is to oversee the recruitment of new students and ensure the efficient operation of Codman Academy Charter Public School. The role requires performing a variety of tasks aimed at managing existing administrative systems, while actively working to recruit new students. S/he is expected to actively advertise the school to the community and prospective students/families. The role is an important link in the public relations and communication processes with families and the community. The Recruitment Coordinator must be a proactive person that can work as a team member, be supportive and responsible to our students, families and staff, and establish fruitful relationships with external organizations and community partners. 

Responsibilities include (but not limited to):

Recruitment & Admissions

• Advertise and hold information sessions for prospective students and families; create and disseminate student recruitment mailings
• Market Codman Academy to middle schools and other partnership organizations
• Manage existing Codman social media presence on Facebook, Instagram, Twitter and other relevant platforms
• Collect, organize and maintain student applications & records
• Assist in development and implementation of lottery system
• Create and mail enrollment packets to newly admitted students and actively communicate with families to ensure enrollment quotas are met
• Request and collect registration documents from enrolled families
• Work with leadership to ensure adequate student enrollment in order to meet annual budget

Office & Records Management

• Welcome visitors and maintain regular communication with families
• Oversee student sign-in and documentation for late arrivals and early dismissals
• Serve as school attendance coordinator; enter daily attendance and update student records in PowerSchool; pick up and sort mail
• Supervise all mailings to families (including collecting and copying all materials)
• Ensure all filing is complete
• Monitor and replenish school office and classroom supplies; cultivate relationships with external vendors and process invoices for payment
• Serve as hub for incoming phone calls; ensure that phones are answered at all times
• Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records, review of new and updated free & reduced lunch form
• Manage student Charlie cards; order, re-order and deactivate as needed

Student Activities

• Periodically participate in and assist with implementation of fieldwork days at the discretion of the grade teams
• Periodically attend Community Circle meetings

Required/Preferred Qualifications and Skills

• Bachelor’s degree preferred
• Handle confidential information with complete integrity
• Ability to work effectively in a fast past environment
• Strong interpersonal skills and ability to work with others
• Strong attention to detail
• Excellent written communication and computer skills (Google Suites and MS Office, in particular)

Community Engagement and Stewardship

• We are a crew, not passengers, and we uphold that ideal as we support each other in reaching our shared goals.
• Every adult in our community is a teacher and a role model, and we model and implement Expeditionary Learning design principles and core practices to the best of our ability in our roles.
• Advance the educational mission of the school by participating in duties and responsibilities consistent with building, upholding and promoting a strong Codman community
• We actively value and solicit feedback in order to improve performance.

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