Recruitment Coordinator - Temporary

Salary: $19.00 - $21.00 Hourly
Location : Boise City Hall, ID
Job Type: Temporary
Job Number: 23 -06461
Department: Human Resources
Division: Recruitment
Opening Date: 11/24/2023
Closing Date: 12/8/2023 12:00 PM Mountain
Summary Statement
The City of Boise Talent Acquisition Team is seeking an ambitious HR/recruiting professional to assist with the upcoming seasonal hiring period. Every spring the City hires and onboard hundreds of seasonal employees to support our pools, parks, and other community programs. This is an excellent opportunity for a recent HR grad, an individual returning to the workforce, or someone who is looking for employment with flexibility.

• Facilitates a high-quality, engaging, and inclusive customer service experience through the City of Boise's recruitment and pre-employment onboarding processes.
• Demonstrates ability to serve as a steward of the organization's culture to establish a welcoming and high-performing environment through a commitment to diversity, equity, inclusion, and accessibility.
• Explains systems, policies, and procedures to employees and the public.
• Work requires initiative, independent judgment, and attention to detail, under minimal direct supervision.

This is a temporary position, anticipated to last approximately six months and end sometime in June. Hours can be flexible between 30 hours and 40 hours per week. There will be some evenings and weekends required to support hiring events.
Essential Functions
Establishes and maintains working knowledge of positions, divisions, and departments to refer qualified candidates across the organization. Builds client relationships with departments to identify and follow appropriate hiring processes based on type of position. Administers the recruitment and hiring process through an automated applicant tracking system (ATS). Coordinates entry-level recruitments. Coordinates and attends career fairs and recruiting events; maintains event calendar. Partners with hiring departments at recruiting events to generate interest and enthusiasm around city job openings and our competitive total rewards package. Creates necessary forms and checklists for the hiring process. Verifies completeness and accuracy of recruitment files. (45%)
Welcomes prospective employees to the organization through timely and efficient administration of the city's pre-employment onboarding process. Sends electronic pre-employment onboarding documents and schedules appointments for completion of forms and on-site requirements. Processes background checks and administers pre-employment screening based on position requirements. Refers incidents discovered during pre-employment onboarding that could preclude employment to manager or director. Documents outcomes and advises hiring manager of candidate's successful completion of pre-employment onboarding steps. Schedules start dates and new employee orientation. Ensures communication to candidates and hiring managers are open and messages are consistent. Maintains strict confidentiality of personally identifying information and personal health information in accordance with law. (40%)
Enters data in applicant tracking system and document management database(s) to ensure candidates are processed and entered in city systems. Maintains and audits I-9 files for compliance, retention, and destruction. Compiles regular and ad-hoc reports to reflect hiring metrics and trends. (15%)
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Total Percentage = 100%
Requirements
Required Knowledge, Experience, And Training

• 3 years of specialized administrative experience in human resources administration, recruiting, or program coordination, and
• High school diploma or GED

Level of Knowledge

• Basic knowledge of employee recruitment and selection principles and practices
• Federal, state, and local employment laws and regulations
• Program development and implementation; data collection, analysis, reporting, and research techniques
• Principles and practices of proper and effective business communication including accurate spelling, grammar, and punctuation
• Contemporary software applications used in spreadsheet, data analysis, word processing, report presentation, and internet applications

Ability To:

• Apply techniques of human resources management and administration
• Interpret, explain and ensure processes are conducted within governing regulations and procedures
• Prepare clear, concise, and accurate correspondence, documents, reports, presentations and other communication materials
• Speak to members of the public and other businesses, both privately and publicly
• Make arrangements from brief instructions
• Coordinate multiple tasks/projects simultaneously through strong organizational skills with emphasis placed on detail and accuracy of information
• Collect, organize and compile data for a variety of reports related to work performed
• Utilize interpersonal skills to create a positive atmosphere
• Maintain strict confidentiality of work
• Exercise tact and diplomacy dealing with sensitive and confidential information
• Communicate effectively in the English language at a level necessary for efficient job performance
• Display an attitude of cooperation and work harmoniously with all levels of City employees and the public
• Complete assignments in a timely fashion
• Understand and comply with all rules, policies and regulations
• Maintain prompt and regular attendance
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation
• Individuals must be capable of operating vehicles safely and have an acceptable driving record

Preferred Knowledge, Experience, And Training

• Bachelor's degree in Human Resource Management, Public Administration, or related field, and
• 3 years of human resources generalist and recruiting services

Licensing And Other Requirements

• Valid Driver's License.

Special Requirements
Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)

Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit and stand. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare- ZERO premium medical coverage for you and your family:

• Low-cost dental and vision options.
• Post-employment health savings account.

Retirement and Investment Plans:

• PERSI retirement benefits
• 401(k) or 457b pre-tax investment options with employer match.
• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants.
• Alternative transportation incentives.

Paid Leave - City employees receive generous paid leave:

• 8 hours of vacation per month, and this increases the longer you stay with the City
• 11 paid holidays every year
• 8 hours of sick leave per month
• Six weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you
• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts
• Supplemental Life Insurance
• Supplemental Disability Insurance
• Tuition reimbursement
• Free local bus pass
• Corporate discount programs
• AFLAC
• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details
01
Do you possess a valid state-issued driver's license?

• Yes
• No

02
Please select which answer best describes your experience in human resources administration, recruiting, or program coordination.

• Less than 3 years of experience
• 3 - 5 years of experience
• More than 5 years of experience
• No related experience

03
Are you available to work varied hours including some evenings and possibly an occasional Saturday for hiring events?

• Yes
• No

Required Question