Recruiting Coordinator

Your Purpose:

The Recruiting Coordinator will be responsible for supporting the recruitment and hiring process for all open positions. You will work closely with the HR Recruiter, hiring managers, and candidates to ensure a smooth and efficient recruitment process for the company. Note: This is a full-time position requiring the Recruiting Coordinator to work 40 hours per week, Monday through Friday.

Your Impact:

An individual must be able to perform each essential duty and responsibility satisfactorily.

Job Posting and Sourcing:

• Collaborate with the HR Recruiter and hiring managers to post job advertisements on various job boards, career websites, and social media platforms.
• Conduct proactive sourcing activities to identify potential candidates through online platforms, resume databases, professional networks, and industry events.

Candidate Screening and Interview Coordination:

• Review resumes and applications to identify qualified candidates.
• Schedule and coordinate interviews between candidates and hiring managers or interview panels.

• Communicate with candidates to provide interview details, answer questions, and ensure a positive candidate experience.
• Assist with conducting initial phone screens or assessments to assess candidate qualifications and suitability for the role.

Applicant Tracking System (ATS) Management:

• Utilize an ATS to manage and track candidate applications, interview feedback, and hiring status updates.
• Ensure accurate and up-to-date records of candidate information, including resumes, assessments, and interview notes.
• Generate reports and metrics related to recruitment activities, such as candidate pipelines, time-to-fill, and source of hire.

Candidate Engagement and Communication:

• Serve as the main point of contact for candidates throughout the recruitment process, providing timely and professional communication.
• Coordinate and schedule candidate travel arrangements, if necessary.
• Respond to candidate inquiries and provide updates on the status of their application.

Recruitment Process Support:

• Assist in coordinating recruitment events, job fairs, or campus recruitment initiatives.
• Arrange logistics for interviews, including booking interview rooms, coordinating video conferences, and preparing interview materials.
• Assist with pre-employment background checks and reference checks as required.

Employer Branding and Candidate Experience:

• Contribute to enhancing the employer brand by ensuring a positive and professional candidate experience.
• Collaborate with the marketing to create engaging recruitment materials, such as job posting templates, brochures, and social media content.
• Participate in employer branding initiatives, such as employer awards applications, industry events, or employer review websites.

Process Improvement and Data Analysis:

• Identify areas for process improvement within the recruitment and hiring process and suggest enhancements.
• Document recruiting process and communicate updates within the company.
• Analyze recruitment data and metrics to identify trends, evaluate the effectiveness of sourcing strategies, and make data-driven recommendations for improving recruitment outcomes.

Compliance and Documentation:

• Ensure compliance with applicable employment laws and regulations throughout the recruitment process.
• Maintain confidentiality of candidate information and ensure data protection practices are followed.

Requirements

An individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Three (3) years’ experience in a Recruiting Coordinator or similar role in Human Resources required.
• Strong knowledge of hiring processes and best practices.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Exceptional attention to detail and accuracy in all tasks.
• Excellent verbal and written communication skills.
• Proficiency in ATS (Applicant Tracking System), preferably Workable, and MS Office Suite.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Strong problem-solving and decision-making skills.
• Positive attitude, with the ability to work collaboratively in a team environment.

Physical Requirements:

• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.
• Occasionally lift, push/pull, hold/carry of items weighing up to twenty-five (25) pounds such as files, books, and other materials.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources
• Status: Full-time 40 hours per week
• Hourly Position $23.00 - $24.00 per hour