Recruiting And Onboarding Coordinator

Staff_0403248

Staff

Recruiting and Onboarding Coordinator

HURE3RCOBCOR1B

12 Months

$46,318.73 - $49,792.63

Regular

Exempt

This position engages faculty, College Administration, and staff to establish trusting, collaborative relationships directed toward the goal of attracting and retaining a competitive workforce; posts job vacancies; coordinates the hiring process including applicant screening, reference checks, job offers, and post-interview discussions; provides consultation to departments regarding employment practices and procedures; assists HR by facilitating new employee orientation (NEO) ensuring a meaningful and effective new employee orientation process; partners with HR and all internal partners to maximize the effectiveness of the hiring process; and develops and executes comprehensive, effective onboarding processes to ensure an impactful candidate/new hire experience.

Manager of Talent Acquisition

None

Bachelor’s degree from an accredited institution
Minimum (2) years’ full time work experience in a human resources discipline.
Equivalency/Substitution: substitute (4) years’ full-time work experience in a human resources discipline in lieu of degree for a total of (6) years’ of experience.

Knowledge:
HR administration in an institution of higher education;
Microsoft Office or similar software;
HR employment systems;
HR policies and procedures;
HR employment practices;
Labor market and job trends; and
National trends and developments in HR.
Skills:
Strong presentation skills

Prioritizing work
Creatively solving problems;
Negotiating
Handling multiple tasks at the same time
Using keyboards and entering data into computers;
Using spreadsheets and databases;
Developing and delivering presentation to individuals and groups; and
Communicating, both verbally and in writing.
Abilities:
Ability to present/train in a group setting;

Handle significant problems under challenging circumstances;
Work independently and reliably;
Build consensus;
Analyze data and produce valid reports, tables, and charts; and
Ensure activities are completed to accomplish established objectives and outcomes

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is primarily sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
This position requires the person to frequently move about the HR Office and the OCCC campus.
This position requires the person to frequently communicate with, present to, and listen to applicants, vendors, administration, faculty, staff, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently position self to access materials that may be above head or at ground level.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in an indoor office environment.
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
Work is performed during normal office hours with some evenings and weekends as needed.

Experienced employment recruiter
Human Resources experience in an institution of Higher Education.
HR Certification

Annual Compliance training
12 hours professional development training per year

8:00am to 5:00pm Monday through Friday; evenings and weekends as needed.
7:30am to 6:00pm Monday through Thursday; June 3rd through July 26th

Human Resources Admin

05/17/2024

No

Beth Holmes

Applicants are to thoroughly complete the online application and attach the following required documents: Cover Letter and Resume.
If meeting the minimum requirement via the Bachelor’s degree from an accredited institution and a minimum of two (2) years full time experience working in an human resources discipline requirement, a transcript conferring minimum of a Bachelor’s degree must be attached to the application.
Applicants who do not attach required documents will not be considered.
For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Facilitate new employee orientation (NEO) ensuring a meaningful and effective new employee orientation process to provide an impactful employee experience experience.
Reviews vacancies in anticipation of recruitment to ensure appropriate classification; develops and documents procedures to streamline processes and ensure compliance with regulatory requirements.
Assists HR team in ensuring that all new employees are thoroughly onboarded which is necessary to help ensure retention and successful employment; coordinates the College’s employment procedure with hiring managers providing guidance and support at every step of the process as needed; communicates with faculty, College Administration, staff, applicants, and the public for the purpose of providing information and assistance concerning employment; and monitors a variety of processes ensuring efficient processing of applications.
Consults with hiring managers regarding recruiting needs; provides counsel on venues to recruit for position vacancies; prepares internal notices; identifies sources for applicants; and designs, coordinates, and places advertisements in publications for the purpose of Recruiting and attracting qualified applicants.
Establishes recruitment timelines for posting positions, evaluating applicant pools, screening applicants, and scheduling interviews; interprets transcripts, employment records, and employment regulations for the purpose of ensuring compliance with regulatory requirements; observes interviews and facilitates post-interviews with hiring teams; builds consensus; makes and negotiates job offers; mails job offers; administers the College’s background check and drug testing policies to ensure compliance; and initiates hiring process for new hires (creates personnel action forms, monitors background checks, sends emails to teams to update them on the hiring process).
Provides support to departments in all hiring processes related to the hiring of student employees; develops and provides training regarding hiring practices and procedures, the background check policy, reference checks, and other topics as needed; develops and maintains positive working relationships with internal and external customers; advises the Vice President for Human Resources (HR) on significant matters; and supports the other members of Human Resources in the achievement of their goals and operational responsibilities.
Engages in individual professional development; attends training, workshops, etc. for knowledge of changes or trends related to employment and compensation.
Participates in on-campus and off-campus job fairs.
Is responsible for the day-to-day activities associated with the recruitment and Onboarding of new employees; schedules all onboarding and New Employee Orientation appointments; oversees quality control and timely processing of all hiring activities; provides training and technical support to end-users on all related systems and applications; oversees the applicant tracking process, including troubleshooting and resolving applicant inquiries; advises and trains hiring managers and search committees on all aspects of recruiting to ensure fair, inclusive, and efficient searches; develops employment advertisements; determines ad placement; and schedules in appropriate media.
Reviews current processes to determine if they are efficient and effective; makes recommendations for process improvements; and develops and participates in the implementation of new systems and processes.
Collaborates with other team members for group onboarding events to ensure targeted employee groups are efficiently onboarded with all information and system updates completed in a timely manner; works on projects; and performs other job duties as assigned.

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.