Records Technician - Temporary Part Time

The City of Friendswood is currently accepting applications for a Records Technician in the City Secretary's Office. Under the general supervision of the Records Specialist and the Deputy City Secretary this position will provide support regarding the City's records management program and software. This position requires superior computer knowledge and skills, organizational and communication skills, requires initiative, independent thinking, and ability to work with little supervision. Must be multi-task oriented, detail oriented and have exceptional and proficient writing and critical thinking skills. Must have knowledge of and practice the professional administrative professional standards.

WORK PERFORMED:

• Provide standard office duties including answering telephones, typing, scanning, filing, data entry, sorting, faxing and/or e-mailing information and organizing complex documents.
• Responsible for the timely processing, quality control, indexing, scanning, and filing of all documents under the control of the Office of the City Secretary; including those located in the offsite City Secretary Records Room located at Blackhawk Facility.
• Assists with special projects and all other duties as assigned.

SPECIAL APTITUDES AND ABILITIES REQUIRED:

• Excellent verbal skills, both oral and written. Must be able to effectively communicate with employees, elected officials, and the general public.
• Ability to read, analyze and interpret complex documents and other types of record media.
Ability to multi-task, establish priorities, work independently or as a part of a team, and maintain organization.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High School Diploma or GED
• Two (2) years in an office environment; records management and/or working with electronic records management systems and/or the City Secretary's Office.
• Experience working in government offices.
• Advanced computer processing skills in Microsoft Office, Laserfiche, and other job-related software.

• Valid Texas Driver's License and a good driving record.
• Complete CJIS Certification within the first three months from the date of hire.

PREVIOUS EXPERIENCE WITH POLICIES, PROCEDURES, AND METHODS:

• Knowledge of the Federal, State and Local regulations regarding Records Management for local governments.
• Knowledge and working relationship with the Texas State Library and Archives Commission (TSLAC).
• Knowledge of records management, records retention, migration of records into electronic format and managing records center storage.
• Knowledge of Laserfiche Records Management Program, forms, records retention, security, and disposition of electronic records.
• Skill in effective oral and written communications.
• Skill in independently prioritizing, tracking, and managing multiple projects, assignments, and duties to comply with statutory deadlines with strong attention to detail.

This position may require 24-hour availability during emergency conditions.