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Job Description
IF YOU ARE HIRED PROVISIONALLY IN THE ASSOCIATE PUBLIC RECORDS OFFICER I TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM WHEN IT BECOMES AVAILABLE TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.
The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing.
DHS Support Services provides support to DHS programs, staff and clients. Administrative Services is a unit within Support Services responsible for overseeing and managing contract and support services for DHS' central office, directly run and contracted sites.
The Record Manager is responsible for Department of Homeless Services' records management program. This includes providing technical support and guidance to ensure compliance with the Department of Records and Information Services (DORIS) standards on record management mandates related to storage, retention, retrieval, and disposal of agency records.
The Department of Homeless Services (DHS) is recruiting one (1) Associate Public Records Officer I to serve as a Record Manager of Fleet Administration who will:
-Lead, plan, and manage all aspects of the DHS' records management program, ensuring efficiency and compliance with policy and Record Management procedure.
-Serve as technical expert on all records management issues; analyze methods and procedures concerning records management. Plan and execute detailed work plan for key initiatives.
-Lead the transformation of Agency's Records Management Process to incorporate electronic records utilizing the DORIS system.
-Coordinate with agency Liaisons to ensure records creation, maintenance, use, and disposition are in accordance with Agency policy; and promote effective records management practices agency wide.
-Manage contracts relating to records management, including off-site storage and secure on-site shredding services.
-Supervise staff, including interns, assigned to records management projects.
-Visit various records storage sites (shelters included) located throughout the City of NY to prepare boxes of records for pickup by records storage vendor (GRM) via manual labeling.
-Coordinate with records storage vendor to pick up records for long-term storage, visitation of various records storage sites (shelters included) located throughout the City of NY are probable.
-Provide training to DHS employees and providers on records management policy.
-Liaise with the NYC Department of Records, including attending citywide Records Manager meetings, submit required reports, and implement best practices in accordance with city-wide policy.
-Develop Records Management reports, manuals, and presentations as required.
Work Location: 33 Beaver St. New York, NY 10004.
Hours/Schedule: Monday - Friday 9am - 5pm
Salary Range: $59,571- $68,507
Qualifications
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
IF YOU ARE HIRED PROVISIONALLY IN THE ASSOCIATE PUBLIC RECORDS OFFICER I TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM WHEN IT BECOMES AVAILABLE TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.
The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing.
DHS Support Services provides support to DHS programs, staff and clients. Administrative Services is a unit within Support Services responsible for overseeing and managing contract and support services for DHS' central office, directly run and contracted sites.
The Record Manager is responsible for Department of Homeless Services' records management program. This includes providing technical support and guidance to ensure compliance with the Department of Records and Information Services (DORIS) standards on record management mandates related to storage, retention, retrieval, and disposal of agency records.
The Department of Homeless Services (DHS) is recruiting one (1) Associate Public Records Officer I to serve as a Record Manager of Fleet Administration who will:
-Lead, plan, and manage all aspects of the DHS' records management program, ensuring efficiency and compliance with policy and Record Management procedure.
-Serve as technical expert on all records management issues; analyze methods and procedures concerning records management. Plan and execute detailed work plan for key initiatives.
-Lead the transformation of Agency's Records Management Process to incorporate electronic records utilizing the DORIS system.
-Coordinate with agency Liaisons to ensure records creation, maintenance, use, and disposition are in accordance with Agency policy; and promote effective records management practices agency wide.
-Manage contracts relating to records management, including off-site storage and secure on-site shredding services.
-Supervise staff, including interns, assigned to records management projects.
-Visit various records storage sites (shelters included) located throughout the City of NY to prepare boxes of records for pickup by records storage vendor (GRM) via manual labeling.
-Coordinate with records storage vendor to pick up records for long-term storage, visitation of various records storage sites (shelters included) located throughout the City of NY are probable.
-Provide training to DHS employees and providers on records management policy.
-Liaise with the NYC Department of Records, including attending citywide Records Manager meetings, submit required reports, and implement best practices in accordance with city-wide policy.
-Develop Records Management reports, manuals, and presentations as required.
Work Location: 33 Beaver St. New York, NY 10004.
Hours/Schedule: Monday - Friday 9am - 5pm
Salary Range: $59,571- $68,507
Qualifications
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
