Records Management Specialist

Through our Records Management Center we are able to satisfy hundreds of requests per month. This highly productive, fast paced RECORDS MANAGEMENT team has an exciting opportunity available where our ultimate agency mission is protecting and enhancing human health and the environment.

This position may be available for remote work within Arizona (2-3 days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Performs redactions of records in accordance with ADEQ policies and procedure in accordance with any applicable statutes, rules, case law and/or Attorney General's Office guidance.
Performs records research and analysis.
Facilitates records coordination for fulfilment of records requests.
Conducts email responsive records request searches using Google Vault.
Assists with the storage of records in compliance with any and all applicable records retention policies.
May be crossed trained to assist front desk in-person record requests or review of records.
Compile and coordinate records for public inspection.
Based on business needs, this position may function as a redaction and/or email coordinator.

Knowledge of:

State RECORDS MANAGEMENT; methods and techniques of maintaining records in a controlled environment; principles and practices, policies and procedures of records retention; practices and procedures of RECORDS MANAGEMENT system;
Arizona Revised Statutes pertaining to confidentiality to the area of assignment
Redaction procedures and associated software
Processing request for information from public, media, court etc.

Skilled in:

Handling routine operations; communicating effectively both orally and in writing, to groups and individuals; using computer systems with various software; organization methods; maintaining attention to detail; managing interpersonal relationships.
Written and verbal communication
Problem identification, analysis and resolution, including recommending a course of action regarding a wide variety of data from various computer sources and troubleshooting difficulties
Conflict management
Interpersonal relationships
Organization
Using computer hardware and software including Microsoft Office (Word, Outlook, and Excel etc.)

Ability to:

Learn and improve; identify problems and work to solve them; adapt to changing needs and priorities; focus on outcomes using data; establish and maintain effective working relationships with the public and agency staff; implement the Arizona Management System principles, including conducting continuous improvement.
Learn the departments' specialized systems (e.g. Azurite, Mongo, SharePoint) to research record availability
Apply statute and policy to varying types of records requests
Review records requests to ensure validity
Redact documents using available software
Accurately track requests
Maintain the strictest confidentiality

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
10 paid holidays per year
Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
A top-ranked retirement program with lifetime pension benefits
A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
An incentivized commuter club and public transportation subsidy program
We promote the importance of work/life balance by offering workplace flexibility
We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.