Record Specialist - Incident Based Reporting- 03547

Salary: $17.99 - $19.01 Hourly
Location : Stafford County, VA
Job Type: Part-Time
Job Number: 03547
Department: Sheriff
Opening Date: 01/22/2024
Closing Date: 2/5/2024 11:59 PM Eastern
Job Description
The hiring range for this position is $17.99 - $19.01/hour. Prior related experience and internal equity factors will be considered when determining the hourly rate offered to the selected candidate.
This position is currently part-time but may have the potential to convert to full-time in the future.
Examples of Duties
Performs specialized department related records management and skilled data entry by coding Law Enforcement reports using National Incident Based Reporting to transfer data to the Virginia State Police.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Performs administrative support to include processing of reports, court documents, records requests and other paperwork as necessary.
• Utilizes multiple database programs including On Base, Report Management System, Computer Aided Dispatch.
• Enters a variety of data into computers; verifies statistical and other records for accuracy and completeness.
• Enters and retrieves sensitive and restricted information into computer systems. Assists in the coordination and preparation of periodic, special and other reports. Collects information from a variety of sources and compiles data.
• Creates and refines reporting forms.
• Compiles and validates public reports and creates specialized law enforcement electronic files.
• Regularly performs as back up coverage for Record Specialist - Warrants and Record Specialist - FOIA.
• Supports Department by greeting visitors, answering phone calls and forwarding to the appropriate party.
• Operates a variety of standard office equipment. Performs related administrative tasks as required.

Typical Qualifications
Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; thorough knowledge of County and departmental programs and policies and terminology; ability to make independent decisions on data validity, data quality and document completeness; ability to read and understand moderately detailed policies, procedures and job related materials; ability and judgement to identify and report on data and information variances; ability to type at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate a variety of office and computer equipment and produce simple documents and correspondence; ability to follow oral and written directions; ability to establish and maintain effective working relationships with associates.
Supplemental Information
Any combination of education and experience equivalent to graduation from high school and some office assistance experience including working with the general public.
Please for our part-time benefits.
Note: All employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire.
Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.
01
What is your highest level of education?

• High school/ GED
• Some College
• Associate's Degree
• Bachelor's Degree

02
How many years of data entry experience do you have?

• <2
• 2-4
• 5+

03
Are you interested in the possibility of full time employment?

• Yes
• No

04
Since the age of 18, have you ever been convicted of a crime? If yes, please explain. If no, indicate no in the box below. (A conviction will not necessarily disqualify you for employment. Rather, such factors as age and date of conviction, seriousness and nature of the crime, and rehabilitation will be considered). Please do not put n/a.
05
Have you previously applied to the Stafford County Sheriff's Office?

• Yes
• No

06
How did you hear about this position?

• Sheriff's Office Website
• Stafford County Website
• Employee Referral
• Job/Career Fair
• College Career Center
• Advertisement (i.e. Indeed)
• Social Media (i.e. Facebook)
• Recruiter
• Family/Friend
• VEC
• Other

Required Question