Receptionist/HR Assistant

The Receptionist/HR Assistant is a key role within OmniDuct, designed to support both the Human Resources department and front desk for the facility by providing comprehensive administrative, organizational, and HR support. This role demands strong communication, time management, and problem-solving skills, as well as the ability to handle confidential information with discretion.

Responsibilities:

• Front Desk Management: Serve as the first point of contact for the company by greeting visitors, answering, screening, and directing incoming calls appropriately.
• Administrative Support: Perform clerical duties throughout the day, including filing, copying, typing, scanning, and preparing correspondence.
• Assist finance and accounting in filing, scanning, and billing.
• Mail and Deliveries: Manage incoming and outgoing mail, packages, and deliveries.
• Meeting Coordination: Assist in scheduling and preparing for meetings, including setting up conference rooms and arranging refreshments.
• HR Support: Process documentation and prepare reports related to personnel activities such as staffing, recruitment, training, grievances, and evaluations.
• HR Support: Coordinate and assist in meetings, training sessions, surveys, and taking minutes to ensure documentation and follow-ups.
• HR Support: Assist with HR tasks such as maintaining employee records and creating weekly company update emails.
• HR Support: Assist with the recruitment process by scheduling interviews and preparing job postings while supporting the onboarding process for new hires.
• Event Planning: Help organize company events and meetings.
• Inventory Management: Keep track of office supplies and reorder as necessary.
• Manage and prioritize executive calendars to optimize schedules and appointments.

Job Skills and Requirements

• High School Diploma or equivalent; associate degree or higher in Business Administration, Human Resources, or related field preferred.
• Proven experience as a receptionist, administrative assistant, HR assistant, or in a similar role.
• Knowledge of office management systems and procedures.
• Basic understanding of and experience in human resources principles and practices.
• Strong organizational and planning skills.
• Exceptional communication skills, both verbal and written.
• Effective time management and prioritization abilities.
• High level of discretion and confidentiality.
• Adaptability to changing priorities and tasks.
• Technological proficiency, including Microsoft Office Suite.
• Professional demeanor and interpersonal skills.
• Bilingual abilities a plus.
• Ability to move or rearrange furniture as needed for various meeting setups.
• Capability to manage and stock supplies, which might involve lifting and carrying items such as boxes of refreshments, paper, snacks, etc.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer Service: 3 years (Preferred)
• Human Resources: 1 year (Preferred)

Ability to Relocate:

• Buena Park, CA 90620: Relocate before starting work (Required)

Work Location: In person