Receptionist/Administrative Assistant (Sunday 8-6Pm, Monday/Tuesday 3-8Pm)

This position requires that you accept the responsibility for creating favorable first
impressions of visitors and callers to the community. Additionally you are involved in
performing receptionist and general clerical services for management and other team
members. You will monitor the activities and behavior of residents so that the care,
departmental services and activities of each resident are appropriate and delivered to
them in a continuous, predictable, and efficient manner. You must coordinate and
communicate with all other team members.
Assist the Administration Team Leader in the day-to-day office work with primary
responsibility for answering phones, typing and receiving office visitors (members and
appointments).
JOB PERFORMANCE REQUIREMENTS
1. Answering phones for administrative office and sales office in a courteous, efficient
(two rings) manner.
2. Interacting with residents: recording work orders, referring questions/requests to
appropriate administrative person.
3. Typing work orders and requests from Department Supervisors and General
Management.
4. Recording weekly sales prospects. Following up by typing and mailing letters with
brochures from sales persons, typing tracking cards and typing weekly lists as
instructed by management and marketing department.
5. Assembling orientation packets for new residents.
6. Miscellaneous filing under the direction of Business Office Manager.
7. Have knowledge of all emergency procedures and emergency manuals.
8. Greeting visitors, requesting information, referring sales calls and inquiries to
counselor.
9. Present a professional demeanor that communicates to current and prospective
residents the corporate philosophy of service, goodwill, and genuine interest in the
residents’ unique needs. Conduct yourself and your business at all times so as not
to detract from or reflect adversely on the reputation of the Community.
10. While on duty, diligently and conscientiously devote your full and exclusive time and
attention, your best skills and efforts, to the discharge of your duties.
11. Perform such other tasks as may be required from time to time by the management of the community.

Experience with Microsoft Office is preferred.

Job Type: Part-time

Pay: $14.00 - $16.00 per hour

Schedule:

• 4 hour shift
• Evening shift

Work Location: In person