Receptionist & Hr Administrator

At Eos, we believe in great chemistry. The combination of core elements into an amazing product and the mixture of skills into a unified team. We seek the best talent to just us in our mission to bring affordable, sustainable, clean energy to all. Come change the world with us.

The Receptionist and HR Administrator is accountable for the organization and administration of the office, supporting the HR Team, managing the front desk, greeting visitors, arranging travel, ensuring office supplies are stocked, and coordinating other on-site needs and events.

Responsibilities

• Provide administrative, office coordination, and front desk support for a physical location. Exhibit polite and professional communication via phone, e-mail, and mail. Answers general questions and/or refers employees and visitors to the proper contact person for more complex or department-specific questions.

• Coordinate visitor meetings including conference room booking and preparation, meal ordering, setup and clean up

• Manage incoming mail and maintain supplies for outgoing mail through US Government Client and other shipping providers

• Maintains general office supply inventory (kitchen, bath, office) by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

• Create, maintain, and enter information into HRIS and prepare reports as requested

• Planning, coordination, and setup for company events.

• Process invoicing for staffing agencies

• Maintain the federal and state poster program

• Answer and direct phone calls to appropriate parties or take messages

• Greet visitors and follow visitor check-in protocol

• Assist with coordinating or booking travel for employees, customers or investors as needed

• General clerical duties including photocopying, fax and mailing

• Assist with scheduling new hire orientations and send information to new hires

• Update Communications board

• Request and distribute key cards and swag for new hires

• Supports HR team and act as back-up for HR staff as requested

• Manage and maintain paper or electronic filing systems, recording information, updating paperwork, or maintaining documents

• Assist with layout plan including seating and office assignment

• Other duties assigned as needed

Knowledge, Skills, and Abilities

• Strong communication skills - written and verbal
• Ability to plan, organize and prioritize multiple priorities
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility and adaptability

Education and Experience

• Bachelor's degree in human resources or business preferred; equivalent experience acceptable.

• Minimum of 2 years of experience.

• Proficiency in MS Word, PowerPoint, Excel, and Outlook

• Experience with HRIS systems (ADP Workforce Now, Workday)

• Proficient with writing skills, organization, problem solving, supply management and inventory control

• Professionalism and verbal communication skills

• Ability to set priorities, multitask and remain calm and focused in a quickly changing environment

• Outstanding communication and interpersonal skills

• Ability to handle data and information with confidentiality

• Strong organizational and time management skills

• Ability to learn and assimilate new information easily

Travel

• Local Travel

• Overnight/North America: Less than 10%

Working Conditions

• Office Environment - Must be able to remain in a stationary position 50% of the time and occasionally move about inside the office to access file cabinets, office machinery, etc. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. May be required to exert up to 25 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body.