Hr Administrator

Characteristics of the job:

The HR Administrator processes bi-weekly payroll, manages advertising for open positions, on-boards new employees, tracks required trainings and performance evaluations, facilitates staff-wide communications, processes benefits enrollment and related tasks, processes unemployment requests and performs other administrative duties that support human resources functions for the organization.

Responsibilities:

· Process bi-weekly payroll via third party payroll processing company.

· Administer 401k program. Work with third party processing company on 401k census.

· Administer benefits. Track new employee benefit eligibility and distribute benefit documentation and applications once they are eligible.

· Reconcile invoices and statements from all third party insurance, payroll and other related contracts, for accuracy; timely resolution of any problems.

· Ensure compliance with unemployment, workers compensation, FMLA, and other state or federal labor laws. Includes DOL required postings at all sites.

· Answer questions from employees regarding payroll or benefit details.

· Maintain complete and accurate files: personnel files, benefits files, payroll files, etc.

· Support the company audit with payroll and related information.

· Manage employee technology assignments, in coordination with Director of Business Administration.

· Oversee the staff anniversary and birthday recognition programs.

· Reconcile accrued payroll accounts.

· Administer group emails to all employees and contractors; maintain current email address list.

· Run United Way giving campaigns.

· Maintain employee guidebook; distribute updates and collect sign-offs as required.

· Administer DocuSign account. Provide training as needed.

· Administer record retention with Iron Mountain.

Recruiting/Hiring/On-boarding/Terminating Employees:

· Post and manage openings on Indeed or other sites as applicable. Provide coded invoices to AP.

· Provide pre-screening assistance as requested by hiring manager.

· Send out offer letters with all required new hire information and documentation.

· Facilitate required background checks and clearances.

· Ensure all required employment documentation is returned, including background checks and other clearances.

· Create files for human resources, payroll and benefits at time of hire; maintain files in accordance with all applicable laws and ESEP policies.

· Disseminate employee information to proper departments (IT, Development) for their recordkeeping purposes.

· Deliver new hire orientations (on-boarding) within 3 business days of employee start date.

· If requested by Director of Business Administration, witness termination meetings.

· Ensure all termination processes, paperwork and sign-offs are completed.

· Ensure all company property is returned upon termination; log in computers, keys and other equipment.

· Notify IT and facilitate network security is followed pending a termination.

Other duties as assigned.

Qualifications:

· Associate’s degree or higher in related field, preferred.

· Minimum 2 years payroll/HR administration experience

· Advanced proficiency with computers, software programs including Microsoft Excel, Office and keyboarding

· Effective communication skills, both verbal and written

· A commitment to serving people living with disabilities, and families raising children living with disabilities

· Valid driver’s license

Specialized Skills/Abilities/Knowledge:

· Positive professional attitude with peers and staff

· Ability to keep information confidential

· Ability to be flexible in the work setting and manage multiple priorities concurrently

Job Type: Full-time

Pay: $19.50 - $21.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• payroll processing: 1 year (Required)

Work Location: In person