Receptionist & Event Coordinator

Job Description

The Department of Computer Science (CS) is seeking an extremely detail-oriented, organized, and professional individual to serve as the Receptionist and Event Coordinator in the Office of the Department Head (DH). The ideal candidate is a highly motivated self-starter with excellent interpersonal, communication, and problem-solving skills.
This forward-facing position reports to the Executive Assistant/Office Manager of the DH office and serves as the first point of contact for the department, providing general administrative support to members of the DH office. Additionally, this position provides support for all levels of tracking, planning, and executing departmental events.

Required Qualifications

- Previous administrative support, customer service, or event planning experience in an academic or professional setting
- Demonstrated ability to communicate clearly, effectively, and diplomatically with diverse constituencies in a professional manner
- Ability to maintain a professional demeanor in all situations
- Proficiency with Microsoft Office Software and/or Google Suite
- Ability to work independently within a team-based environment
- Proven ability to prioritize multiple competing demands and deadlines and to work accurately in a fast-paced environment
- Must be a strong team player with a willingness to assist as needed with other functions within the department.
- Must hold a valid Driver's License.

Preferred Qualifications

- Associate's degree or equivalent level of training and/or related work experience
- Administrative support or event planning experience in a university setting
- Proficiency with desktop publishing software (Canva, Adobe tools, etc.)
- Proficiency with Hokiemart
- Experience with university systems, policies, and procedures as they pertain to projects and events

Appointment Type

Restricted

Salary Information

$38,000-$43,000 per year

Review Date

11/14/2023

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.