Receptionist - Attendance Clerk

The East Valley Institute of Technology (EVIT) is a public Career and Technical Education District (CTED) providing tuition-free career and technical education (CTE) programs to high school students – public, charter, and home-schooled – and tuition-based programs to adults who reside in 11 school districts in the East Valley of the Phoenix metropolitan area.
EVIT offers over 40 CTE programs at four centralized campuses. Centralized campus programs provide two to four hours of hands-on training every day and prepare students for professional certification and licensing exams. EVIT students who complete their training have a 98 percent high school graduation rate and 90 percent on average are in jobs related to their training, college or the military within a year. Two out of three EVIT students go on to college.
Applications are being accepted for the position of Attendance Receptionist with the East Valley Institute of Technology at our Main Street campus. The beginning salary for this full-time, 12-month position, is approximately $19.76 - $25.31 an hour; competitive salary based on education and like experience.
Position Summary:
Under general supervision, the Attendance Clerk performs a variety of routine and complex clerical duties related to student attendance and the maintenance of computerized student records for EVIT.
Essential Functions:

• Works closely with the Detention Coordinator and the Outreach Coordinator to ensure that proper student attendance is recorded for EVIT and Satellite campuses.
• Works closely with Outreach Coordinator to make calls to parents/guardians and or home high schools to ascertain reasons for absences and/or tardiness, i.e., if such absences are lawful or known to parents; resolve issues and document contacts.
• Runs attendance reports periodically, per instructions of Supervisor, i.e., by program, grade level, special needs, etc.; verify with Supervisor accuracy of daily membership and attendance reports.
• Compiles attendance records for the school district; issues attendance permits to students and answers inquiries.
• Collates data, and prepares and submits required state reports per Arizona Department of Education (ADE) guidelines.
• Ensures confidentiality of all program records and student information.
• Assists in directing students and parents that enter the registration area.
• Develops and establishes effective working relationships with sending school personnel and EVIT staff.
• Develops a strong understanding of attendance requirements pursuant to State guidelines.
• Works cooperatively with program instructors while monitoring student progress.
• Assists EVIT receptionist, as needed.
• Attends meetings and training per requirements of the Supervisor.
• Participates on two school committees as determined annually.

Qualifications:

• High school diploma or equivalent
• Completion of post-secondary coursework in secretarial training and data entry preferred; and
• Two or more years of increasingly responsible secretarial and clerical experience; or
• An equivalent combination of education and experience.
• Valid IVP Fingerprint Clearance Card
• Proof of immunization against or immunity to measles and rubella if born after January 1, 1957

ADA and Other Requirement:
Positions in this class typically require; climbing, crawling, stooping, kneeling, crouching, fingering, standing, walking, pushing, reaching, lifting, feeling, talking, hearing, seeing and repetitive motions.
An Equal Opportunity Employer:
The East Valley Institute of Technology is an equal opportunity employer. We do not discriminate against any individual on the basis of actual or perceived race, color, national origin, sex, disability, age, gender, marital status, religion, veteran or military status, sexual orientation, gender expression or identity, or socioeconomic status. In accordance with Arizona law and Governing Board Policy, The East Valley Institute of Technology is a smoke-free, tobacco-free work environment.
Application Procedure:
Apply online
Job Type:
Full-time
Hourly Salary:
$19.76 - $25.31 an hour
FLSA Status:
Non-Exempt