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Form of workJob Description
Job Summary
The Receiving Clerk delivers excellent customer service at all times and is responsible for the efficient operation of the Hotel supply storerooms. The Receiving Clerk coordinates activities involved with purchasing products from vendors and/or manufacturers and ensures product availability. They also maintain cleanliness and assist in the maintenance of the storeroom, receipt of goods, and general oversight of the Loading Dock and equipment.
Essential Job Duties
- This individual will maintain complete knowledge of and comply with all departmental policies/service procedures/ standards.
- Maintain complete knowledge of and comply to Proper Image, Proper grooming standards, and Proper Uniform policies.
- Maintain complete knowledge of Proper Fundamentals.
- Attend pre-shift briefings/lineups and provide operational feedback.
- Set up and organize workstation with designated supplies, forms and resource materials; report shortages to Manager.
- Adhere to all safe movement and ergonomic guidelines.
- Open Storeroom, Check Refrigeration Temperatures, Verify all Goods Received. Issue Stock. Rotate Stock.
- Store: Dry Food Goods, Meat, Fish, Poultry, Produce, Dairy, Beverages, Paper Supplies, Guest Supplies, Stationery, Silver, Glassware, China, Linen, Cleaning Supplies in designated areas.
- Maintain Storeroom Maintenance.
- Maintain cleanliness and organization of storeroom; remove trash, wipe down shelves/counters; sweep and wax floor; remove non-floor closet items and transport to proper storage areas.
- Clean designated areas with proper chemicals, tools and equipment.
- Ensure that nothing is stored in stairwells or in violation of fire code.
- Maintain accurate files on all authorized purchase orders.
- Review open POs and resolve with Purchasing Agent.
- Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
- Prepare authorized invoices for payment to vendors.
- Balance food and beverage invoices with Daily Receiving Report.
- Follow up on goods received without invoices.
- Create new vendor accounts in the system and update vendor master accounts.
- Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
- Assist in Inventory as directed by Manager. Secure Storeroom. Receive, Record and Deliver guest and colleague packages.
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance (very important)
- Move over sloping, uneven, or slippery surfaces
Responsibilities
- Calculate figures for food inventories, orders, and costs
- Maintain clear and organized records to ensure all reports and invoices are filed and stored properly
- Post invoices using computer programs
- Conduct inventory audits to determine inventory levels and needs
- Complete requisition forms for inventory and supplies
- Notify manager/supervisor of low stock levels
- Verify and track received inventory and complete inventory reports and logs
- Reconcile shipping invoices and receiving reports to ensure count accuracy
- Receive, unload, and process deliveries
- Refuse acceptance of damaged, unacceptable, or incorrect items
- Troubleshoot vendor delivery issues and oversee return process
- Adhere to food safety and handling policies and procedures across all food-related areas
- Monitor PAR levels for all food items to ensure proper levels
- Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications
- Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets
- Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette
- Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees
- Comply with quality assurance expectations and standards
- Read and visually verify information in a variety of formats (e.g., small print)
- Visually inspect tools, equipment, or machines (e.g., to identify defects)
- Enter and locate work-related information using computers and/or point of sale systems
- Reach overhead and below the knees, including bending, twisting, pulling, and stooping
- Perform other reasonable job duties as requested by Supervisors
Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced but rewarding above all.
Proper Hospitality provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other federal/state protected category.
Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.
