Real Estate Project Coordinator 1

Summary Description: This position partners with Real Estate in planning, executing, and documenting all cross functional projects as a resource that analyzes and provides situational decisions/recommendations for the business. Responsible for the completion of key organizational activities related to unit openings. Maintains a consolidated view of each teams’ priorities, purchasing, warranty, inventory, and pending deliverables. Collaborates closely with other internal teams and provides effective interactions with suppliers.

Responsibilities:

• Manages equipment orders from several different vendors, including production time from initial order to production line completion. Regularly makes decisions using many different resources for the appropriate location of delivery in the interest of meeting construction deadlines.
• Analyzes and identifies opportunities in purchasing and contracting of services that would improve project timeline accuracy and overall performance of the Real Estate Segment. Oversees decisions to reroute equipment deliveries to other units in order to meet faster timelines when unit timelines are changed or if original shipment to a certain site is delayed and could interrupt timelines for that unit.
• Recommends and manages par levels and safety stock levels on a regular basis to ensure inventory levels meet the demands of business, including, leading each new unit’s expected inventory supply and securing the delivery of expected stock at each jobsite.
• Creates, tracks, and manages equipment shipments and installations to jobsites. Responsible for oversight, determination, and management of appropriate inventory of equipment and supplies at each worksite. Plans shipment dates according to project schedule and monitors delivery timelines in order to make decisions regarding rerouting of previous orders, if necessary.
• Serves as point of contact for all warranty related questions or concerns. Handles equipment and supply warranty issues, concerns. Works with General Contractor, MSC, Retail, or third-party as appropriate. Partners with Operations to schedule appropriate vendor to do the warranty work. Ensures warranty work is completed.
• Manages the process of ensuring proposals, purchase orders, and invoices align. Researches discrepancies in order to provide resolution and process payment.
• Collaborates with project team on status of schedules and develops department metrics and reports.
• Responsible for overseeing internal and external relationships with general contractors, consolidator(s), suppliers, and carriers, including, to optimize the manufacturing and distribution of equipment and construction needs.
• Provides recommendations and makes strategic decisions for equipment delivery and installation dates that align to schedules for projects assigned.
• Assumes additional responsibilities as assigned.

Education:

• Bachelor’s degree or equivalent work experience required

Experience:

• Experience in contributing to the management of projects is preferred
• 6+ months experience preferably in restaurant industry

Knowledge, SKILLS, AND ABILITIES:

• Proficiency in MS Office Word, Excel, Outlook, Power Point, and Visio (as applicable)
• Proficiency in JD Edwards (as applicable)
• Ability to work in a team environment
• Ability to maintain a high level of confidentiality and discretion

Working Conditions/Travel Requirements:

• Expected to work the necessary time to satisfactorily fulfill job responsibilities
• Must be able to report to work timely and as required by operational/business needs
• Must be able to work a full-time schedule and work outside of normal business hours when necessary
• Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary

300 Concord Plaza Dr San Antonio TX 78216-6903