Purchasing Assistant

Position Summary

The Purchasing Assistant is responsible for supporting procurement by aiding in all steps of the procurement process to help ensure on-time delivery of materials and supplies. This role coordinates the initiation of procurement requests, tracks requests through all phases of the procurement chain, facilitates open communication, provides customer service, and supplies input, tracking and feedback to other procurement department members, vendors, and internal and external customers. The Purchasing Assistant will report to the Procurement Manager.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Receive and review incoming purchase requisitions for approval and accuracy
• Accurately enter purchase requisitions and purchase orders into the ERP system
• Execute procurement transactions of routine consumable items
• Initiate routine transfer orders between warehouses or distribution centers
• Track and communicate any delays, supply disruptions, or other issues to relevant team members
• Collaborate with other departments to reconcile receiving reports, invoices, inventories, and purchase orders to resolve discrepancies
• Maintain Vendor Maintained Inventory (VMI) processes
• Utilize strategies which drive strategic Key Performance Indicators (KPI) benchmarks
• Provide reports on KPI metrics for monitoring and analysis

Minimum Qualifications (Knowledge, Skills, and Abilities)

• 2-year academic degree, in supply chain, business, or relevant field (preferred)
• 1-3 years of purchasing experience (preferred)
• Experience with ERP systems (preferred)
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and/or related software
• Ability to compile information and make decisions
• Excellent organizational skills and attention to detail
• Ability to manage competing priorities in fast paced environments

Physical Demands and Work Environment

The physical demands listed and checked here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Physical Activities

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Environmental Conditions

• Low temperatures.
• High temperatures.
• Noisy environments.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.