Purchasing And Accounting Intern

Job Purpose

As Purchasing and Accounting Intern, you will play a crucial role in supporting the operations of both the Purchasing and Accounting department.

Duties & Responsibilities

1. Procurement Support:
   • Assist in obtaining and analyzing bids to fulfill Purchase Requisitions (PR) from various suppliers.
   • Receive, review, and verify Purchase Requisitions (PR) submitted by internal customers, ensuring accuracy and completeness.
   • Prepare, transmit, and confirm Purchase Orders (PO) in coordination with suppliers to facilitate timely procurement of goods and services.
   • Collaborate with the Warehouse team to ensure that delivered items meet the specifications outlined in assigned Purchase Orders (POs) and align with plant requirements.
2. Documentation and Record-Keeping:
   • Monitor and maintain Purchase Requisitions (PRs), Purchase Orders (POs), and Contracts across all platforms to ensure accuracy and completeness.
   • Assist in reviewing and verifying invoices for accuracy, including matching invoices with corresponding purchase orders, and receiving reports.
   • Maintain organized records of all Accounts Payable (AP) transactions, including invoices, payments, and account statements.
3. Expense Management:
   • Aid in processing employee expense reports, verifying expenses against company policy, and ensuring timely reimbursement.
   • Assist in reviewing and reconciling credit card expense reports with monthly statements to ensure accuracy and compliance.
4. Office Supply Management:
   • Support in monitoring and ordering office supplies, equipment, and services to meet the operational needs of staff effectively.
5. Data Entry and Processing:
   • Input and update information in databases or spreadsheets accurately, ensuring that all data is current and reflects the latest transactions and information.
6. Document Management:
   • Create, organize, and maintain digital and paper-based documents and records, ensuring easy retrieval and compliance with record-keeping policies.
7. Administrative Support:
   • Aid senior staff or departments by performing clerical tasks such as scheduling, correspondence management, and assisting with specific projects or operational segments as needed.

Qualifications / Competencies

• Education:
  1. High School diploma or GED.
• Experience:
  1. At least 1+ years of experience working in a clerical capacity.
• Job Knowledge:
  1. Knowledge of Microsoft Office systems Microsoft Excel, Word and Outlook.
• Personal Competencies:
  1. Excellent organizational, verbal, and written communication skills.
  2. Attention to detail and ability to multi-task is an asset.
• Safety:
  1. Understands all applicable plant safety rules and regulations and makes sure that all are being followed.

Physical Requirements & Working Conditions

• Working conditions are split between a professional office environment and a normal manufacturing environment.
• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Ability to see 20-20 when corrected.
• Ability to identify and distinguish colors.