Proposal Coordinator

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies include Oneida ESC Group (OESC), Oneida Total Integrated Enterprises (OTIE), Mission Support Services (MS2), Sustainment & Restoration Services (SRS) and Oneida Engineering Solutions (OES), General Mechanical Corporation (GMC), Oneida Professional Services (OPS), LG2 Environmental Solutions (LG2) and Oneida Environmental (OE). We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

This position requires an individual excited to be part of a team and take on new challenges. As a Proposal Coordinator at Oneida ESC Group, you will be an integral part of business development and marketing activities by producing compelling marketing collateral, developing marketing campaigns, and preparing written proposals. This is a great position to learn how marketing and business development activites work in concert with operations.

Responsibilities and duties include:

• Prepare and produce print-ready 100+ page proposals and other marketing materials in accordance with strict deadlines
• Generate MS Word templates for proposals to include set-up of styles, header and footers, tables, color pallets, and page layout in multiple column format
• Create, modify, and produce draft and final documents providing layout/formatting, incorporating graphics, and generating table of contents and acronym lists
• Edit and format documents to include correcting spelling and grammar; checking acronyms; importing text from multiple sources; checking and adjusting fonts, margins, line spacing, page numbering, etc.
• Compile documents into portable document files (.pdf) complete with bookmarking, covers, and tabs
• Print documents for delivery to include copying files onto compact disc (CD), proofreading for inclusion of all items, binding, packaging, labeling, and shipping
• Upload, download, and organize files on corporate network system, MS TEAMS/ SharePoint sites, and CRM database
• Read, analyze, and understand requirements for proposal submittal and ensure our submittals are compliant with the requirements
• Develop an understanding of Oneida ESC Group capabilities and how they compare to proposal requirements
• Assist with digital media campaigns, including Social Media, Display, Native and Video

Qualifications and Skills:

The candidate must be reliable, have great organizational skills with good attention to detail, and be able to multi-task. Required qualifications and skills include:

• Bachelor's degree in marketing, communications, journalism or related field with 2-5 years of prior marketing experience; or combination of Education, Skills and 5+ years of marketing experience.
• Must have solid written communication skills including proper grammar, proofing and editing
• Ability to work independently with a high degree of initiative, all work must be completed on time
• Must be a team player and be able to interact with staff at all levels of the company
• Expert-level skills in Microsoft (MS) Word, and a minimum of 2 years of intensive experience using MS Word to create, modify, and format complex business documents (including graphics, charts, tables, dynamic page layouts, use of styles, page navigation, etc.) in a Windows platform
• Proficient in Adobe Acrobat Pro DC, MS PowerPoint, Adobe InDesign, and MS Excel in a Windows platform
• Working knowledge of MS Teams
• Experience with utilizing website platforms for editing (e.g., WordPress)
• Working knowledge of social media including Google, Facebook, Instagram, LinkedIn, and Twitter
• Strong in analyzing data and developing strategic plans
• Preference will be given to those with experience supporting federal proposals including SF330s, marketing brochures, and marketing presentations
• Able to pass background check and drug screen

Salary and Benefits: Negotiable depending on skill and experience level.

EOE- Minorities/Females/Disabled/Veterans
www.oescgroup.com