Proposal Coordinator

Overview

The successful candidate will join our team of marketing assistants, Proposal Coordinators, and managers who work out of various offices across KCI's footprint. As a marketing coordinator, you will lead the proposal and presentation development process, which involves working with technical leaders and project managers to produce high-quality materials that meet internal and client deadlines. You'll be responsible for all aspects of proposal preparation including facilitating proposal kick-off meetings, strategizing win themes, coordinating assignments, gathering and editing proposal materials, formatting documents, and printing and/or compiling electronic materials for final submission. This position also requires maintenance of our CRM database including tracking leads and opportunities and updating project experience data.

 

Join us as we Rise to the Challenge

 

At KCI, we're building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee's have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #48 on Engineering News-Record's list of the Top 500 design firms in the nation.

 

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

Benefits 2023

We understand that you have choices, and we know that together we will make a great team!

 

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

Duties, Responsibilities & Other

 

• Experience with coordinating and developing proposals as a prime consultant and experience with SF254, SF255 and SF330 is required.
• This position requires effective time-management, writing, planning, organization, and interpersonal skills.
• Experience working with a marketing database, such as Cosential or Deltek Vision, is highly preferred. 
• The candidate must have experience with Adobe Suite (Photoshop, Illustrator, InDesign)
• The successful candidate will take initiative and be able to work independently.
• Strong organizational skills and written and verbal communication skills are a must.
• Ability to work and coordinate efforts from multi-discipline teams across the firm's geographic reach is desired.
• Must be able to adjust to multiple, concurrent deadlines.
• Minimum of 3+ years of proposal development experience preferred
• Experience developing proposals for TxDOT preferred

Qualifications

• Bachelor's degree in marketing, communications, journalism, or related field preferred.
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

Performance Expectations

• Complete Annual Individual Training Program
• Train adequate backup personnel to support your role in your absence
• Attend bi-weekly marketing meetings
• Attend monthly town hall meetings
• Comply with all KCI policies and procedures
• Coordinate with other Marketing Coordinators and technical staff as required
• Monitor and ensure adherence to ISO requirements
• Complete other duties as required/assigned
• Enter and update sales leads in marketing database
• Operate within specified (corporate or project) budget parameters
• Assemble final marketing documents into attractive, organized, compelling, and high-quality presentations
• Assist with tracking and maintaining required client pre-qualifications
• Collect and integrate materials from technical staff as required
• Collect, develop, write and edit project job descriptions, resumes and other content
• Coordinate and ensure fulfillment of timely print orders as required
• Coordinate project proposal process
• Gather and review graphics as required
• Maintain and regularly update marketing databases
• Monitor and maintain quality and consistency of KCI's image in proposals and collateral material
• Prepare, assemble, review and edit draft marketing materials for proposal efforts, qualification packages, client meetings and special events

 

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Employment Type: FULL_TIME