Proposal Coordinator

Role Summary: 

The Proposal Coordinator position provides support in the development of statements of qualifications, proposals, and brochures. The ideal candidate must have a proven ability to work efficiently in a fast-paced environment with strict deadlines as well as communicate and interact effectively with all levels of employees and external clients.

Responsibilities: 

· Coordinate data compilation, editing, scheduling, document layout, QA/QC process with marketing team and technical staff to develop highly competitive, compliant SOQ documents

· Facilitate proposal milestone meetings

· Attend RFQ/RFP pre-submittal meetings

· Assist with research and gathering data from management team and technical staff

· Maintain workflow process and coordinate qualifications statements, presentations and marketing material requests

· Prepare qualifications statements for subconsultant submittals

· Assist with prime pursuit production and review as needed

· Establish priorities, coordinate and schedule target dates to ensure projects (internally and externally) are completed on time

· Read and analyze RFQ/RFPs and edit proposal content for readability, consistency, clarity and compliance with requirements

· Research, write and update information including project descriptions, resumes, and other qualification materials

· Participate in the continual improvement and/or modification of marketing material

· Complete necessary administrative forms

· Assist technical staff in developing technical presentations and materials for projects, organizations, etc.

· Provides support/interaction among all marketing /BD team members

· Sustains a high level of organization & creativity, strong problem-solving skills and all-around team focus

Qualifications:

· 3-5 years' experience in Civil Engineering, Architecture, or Construction Industry

· Bachelor’s degree in English, Communications, Marketing, or related field

· Proficient in the use of Adobe InDesign, Adobe Acrobat, MS Word, and MS PowerPoint is preferred

· Strong work ethic, extremely detail-oriented, and organized

· Experience in managing multiple, high priority tasks under strict deadlines

· Demonstrated ability to work independently and prioritize workload

· Strong writing and editing skills (including grammar and punctuation)

· Willingness to work additional hours if deadline demands