Proposal Coordinator

Are you passionate about the chance to bring your proposal development experience to a world class organization that is leading the way in both content and technology to serve and protect our citizens home and abroad? Do you have the skills necessary to schedule, facilitate, and lead bid winning proposal responses? strategy sessions? Then Thomson Reuters Special Services (TRSS) is looking for you!
About the Role:
In this opportunity as a Proposal Coordinator, you will be responsible for responsibilities from multiple job roles that are often distinct positions at other companies, including the following:

• Proposal Coordinator/Process Manager: Managing the RFP response process from PRE-RFP phase through RFP release, proposal submission, best and final offer (BAFO), and final award.
• Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
• Knowledge Manager: Helping to maintain an electronic repository of content that can be leveraged for future RFPs and inquiries from customers and creating additional proposal tools and resources as necessary. This includes a "lessons learned" library, as well as a library of past performance references. Additionally, as part of Knowledge management duties, the Proposal Coordinator will work with SharePoint administrators to set a common file structure and working space for repeatable proposal responses.
• Ability to support a range of proposals, from streamlined, short turnaround task order responses-to long-term capture efforts, where solutions and win themes are developed and matured over time.

Job Requirements
We are looking for an individual with a flexible and organized mind, who can adapt quickly to changing requirements. We require someone who has the focus to stay on task to meet challenging deadlines. We seek someone who can be depended upon to work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team.
As the Proposal Coordinator, you will also contribute to a variety of areas including:

• Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (primarily federal) and corporations.
• Coordinate the formal proposal response process, which involves scheduling, facilitating, and leading bid discussions with the RFP response team.
• Assign action items/deliverables and ensure that all proposal deadlines (internal and external) are met.
• Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
• Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
• Accurately incorporate edits from SMEs, business partners, and reviewers.
• Communicate with external customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items).
• Generate complete, accurate, and customer-centric proposal responses (including forms) that comply with solicitation requirements.
• Coordinate, produce and review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
• Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
• Build TRSS' proposal/contract repository with all related project documents (e.g., RFx documents, proposal response documents, award notifications, contract documents).
• Provide proposal guidance and assistance as needed to internal business partners.
• Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
• Assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.
• Answer questions from customers and internal business partners using the repository to provide consistent and accurate responses.
• Customize existing repository text for proposal responses as appropriate.

About You:
This position requires a combination of professional writing experience, project management, technical aptitude, an understanding of Thomson Reuters products, and expert knowledge of the Microsoft Office Suite, particularly Microsoft Word.
You're a good fit for the role ofProposal Coordinatorif your background includes:

• 4-year college degree required (BA or BS).
• 1-2 years' experience with proposal or business writing
• Experience with proposal writing, especially in response to formal solicitations for federal government customers.
• Experience with proposal writing for technology/data companies would be a plus.
• Must possess a high level of integrity and professionalism.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
• Strong editing skills and obsessive attention to detail.
• Strong technical aptitude with ability to comprehend increasingly technical solutions and analytical skills; ability to learn new products/technologies quickly.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization to include business development, finance, and legal departments.
• Ability to build rapport and trust with internal stakeholders and customers.
• Membership in a professional proposal organization, such as APMP, preferred.
• Ability to obtain and maintain a U.S. national security clearance.

What's in it For You?

• You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
• COVID-19 Response: Currently many of our employees are working within a hybrid environment consisting of in-office and remote work and following local COVID-19 bylaws and guidelines.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: company-wide Mental Health Days Off; Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking
• Social Impact: Six employee-driven Employee Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact
• Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

#LI-CS1
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we've been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world's most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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