Proposal Coordinator

At GMS- Government Market Strategies, a start-up in the government contracting space, we believe success is more than meeting short-term objectives; it's about strategic foresight, innovative planning, and a relentless commitment to growth. Our approach goes beyond maintaining the status quo or hitting revenue targets – it's about envisioning the full potential of our clients and helping them embrace transformative change.

Our Philosophy:

We understand that thriving in today's dynamic business landscape requires careful consideration of both internal and external factors. Retaining and expanding business demand is more than just a plan; it demands a customer-focused design and a detailed growth strategy.

Position Summary:

We are seeking a skilled Proposal Coordinator with expertise in SharePoint administration to play a central role in orchestrating the end-to-end proposal development process, from comprehensive RFP analysis to the final submission. This person will serve as the linchpin, ensuring the alignment of various stakeholders and resources for delivering timely, accurate, and compliant responses to solicitations.

Key Responsibilities:

• RFP Analysis:

• Examine RFPs thoroughly, dissecting submission requirements, timelines, and critical elements.

• Proposal Development Plan:

• Establish and maintain a dynamic proposal calendar, delineating key milestones, responsibilities, and deadlines to facilitate punctual submissions.

• Team Collaboration:

• Coordinate with cross-functional teams, including writers, subject matter experts, finance, and legal teams, to compile essential proposal components.

• Document Management:

• Organize, track, and oversee multiple proposal documents, ensuring version control and precision.

• Compliance Checks:

• Regularly review proposal components to ensure strict adherence to RFP requirements, completeness, and overall alignment.

• Feedback Incorporation:

• Facilitate efficient review cycles, collecting feedback from stakeholders, and ensuring its timely and judicious incorporation.

• Submission:

• Supervise the final assembly of proposals, ensuring a polished and professional presentation. Manage the submission process in adherence to specified formats and delivery methods.

• Post-Submission Activities:

• Coordinates debrief sessions, capture lessons learned, and drive continuous improvement in the proposal development process.

• Proposal Database Management:

• Maintain an organized repository of past proposals, standard responses, graphics, and collateral using SharePoint to streamline future proposal efforts.

Qualifications:

• Experience in the full life cycle of proposal coordination. Government contracting a plus
• SharePoint administration experience.
• Strong organizational skills, capable of managing multiple tasks concurrently.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent communication skills, both written and verbal.
• Meticulous attention to detail and a commitment to excellence.

GMS is an equal opportunity employer. We celebrate diversity and are deeply committed to fostering an inclusive environment for all employees.