Proposal and Award Specialist

Job Description

The Office of Sponsored Programs (OSP) provides a comprehensive array of support services for faculty and staff as they pursue and manage external funding projects. The office also functions as the steward of Virginia Tech's research portfolio and its staff is responsible for ensuring that all research proposals and projects comply with university, federal, and sponsor regulations, policies, and procedures.
The Proposal and Awards Specialist serves as part of the team facilitating award and proposal processing and entry into the university accounting system in a timely and efficient manner. Responsible for reviewing and interpreting award documents to ensure key information from the award terms and conditions are recorded appropriately in the University system to facilitate post award management of the project. Communicates establishment of new award or modification to existing awards to internal stakeholders. Processes project authorization notices (PAN) and establishes award files in accordance to office procedures. Serves as backup to the Senior Processing Coordinator for workflow between team members, quality control, training and training documentation. Assists manager and team in performing quality control checks of both manual and Robotic systems entry in accordance with OSP procedures.
All Sponsored Programs employees will foster team work and collaboration, with demonstrated organizational skills and high commitment to customer service by applying skills and experience to the research proposals and ensuring compliance with federal, state, and university regulations and guidelines.
This position is located in Blacksburg, VA and is eligible for a hybrid work arrangement following the relevant training.

Required Qualifications

- Associate's degree or equivalent level of training and/or experience.
- Familiarity with bookkeeping/accounting practices.
- Data entry experience.
- Experience in handling complex and confidential material.

Preferred Qualifications

- Familiarity of university accounting practices and procedures.
- Previous experience providing programmatic support in a professional office environment.

Pay Band

4

Appointment Type

Regular

Salary Information

Starting at $52,000

Review Date

1/24/2024

Additional Information

After relevant training is completed, this position is eligible for a hybrid work arrangement. There is an expectation of a weekly in-office presence (Blacksburg).

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.