Project Manager/Coordinator

The Project Management Office (PMO) is a customer focused service organization that provides project management services to customers and partners to complete various types of Information Technology (IT) projects to achieve the strategic objectives of FI$Cal. Through efficient and effective application of project management processes, tools, and techniques, PMO manages projects to deliver FI$Cal system releases and new IT products, services and systems. The Governance Services Section (GSS) is responsible for project management, process improvement, and governance activities.
Under the general direction from the Information Technology Manager I (ITM I), the Information Technology Specialist (ITS) I and the Information Technology Associate (ITA) are multidisciplinary members in the GSS within the PMO and shall serve as a Project Manager and a Project Coordinator.
The duties for these position(s) are focused in the IT Project Management domain, however, work may be assigned in the other domains as needed.
Information Technology Associate
The incumbent is responsible for assisting in the planning, executing, monitoring and controlling of all activities for the assigned projects which include implementation of new IT products, services and systems and new releases of the FI$Cal system.
Information Technology Specialist I
In addition, the ITS I communicates with business partners on updated state policies and procedures, and ensures that the department's control agencies' reporting requirements are met. The ITS I articulates and implements processes, facilitates discussions or meetings, and provides status updates, coaching and mentoring to other project team members.
Position is located at 2000 Evergreen Street, Sacramento, CA
This position is currently a remote-centered position (3 or more days of telework per week) and eligible for a $50 monthly stipend.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position requires the ability to work under pressure to meet deadlines and may require excess hours to be worked. The incumbent should be available to travel as needed and is expected to perform functions and duties under the guidance of the Department of FISCal's core values. The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.
This position requires prolonged sitting in an office-setting environment with the use of a telephone and personal computer. This position requires daily use of a copier, telephone, computer and general office equipment, as needed. This position may require the use of a hand-cart to transport documents and/or equipment over 20 pounds (i.e., laptop, computer, projector, reference manuals, solicitation documents, etc.). The incumbent must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. The incumbent must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.
Candidates who reside outside of the State of California may be admitted to the job interview, but they must show proof of residence in California prior to being eligible for appointment.
Visa Sponsorship
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with Department of FISCal.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• INFORMATION TECHNOLOGY SPECIALIST I
• INFORMATION TECHNOLOGY ASSOCIATE

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-397737
Position #(s):
333-350-1402-XXX
Working Title:
Project Manager/Coordinator
Classification:
INFORMATION TECHNOLOGY SPECIALIST I $5,960.00 - $7,988.00 A
$6,554.00 - $8,784.00 B
$7,197.00 - $9,643.00 C
Shall Consider:
INFORMATION TECHNOLOGY ASSOCIATE
$4,516.00 - $6,052.00 A
$4,964.00 - $6,652.00 B
$5,426.00 - $7,273.00 C
$5,968.00 - $7,998.00 D
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Financial Information System for California (FI$Cal) is of significant scope, complexity, and sensitivity and has been identified as one of the largest financial business transformations the State has ever undertaken as it has changed the way all state departments conduct financial operations. The FI$Cal Enterprise Resource Planning (ERP) System enables the state to combine its accounting, budgeting, cash management, and procurement and contracting operation into a single, integrated financial management system. The FI$Cal ERP System eliminates the need for hundreds of independent legacy systems and department-specific applications that previously supported internal business operations of the state.
Assembly Bill 156 (Stats. 2022, Ch. 569, Sec. 18 and 24 ) recognized the completion of the FI$Cal project and codified a "road map" of future work the Department of FISCal must achieve before 2032.
Department Website: https://fiscal.ca.gov
Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/13/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of FISCal
Attn: Human Resources Office
2000 Evergreen Street
Suite 120
Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of FISCal
Human Resources Office
2000 Evergreen Street
Suite 120
Sacramento , CA 95815
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - The Statement of Qualifications (SOQ) is a response to a scenario prompt given in the Statement of Qualifications section below. The SOQ serves as documentation of each applicant's ability to present their knowledge, skills and abilities clearly and concisely in writing.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience with various IT methodologies i.e. Software Development Life Cycle (SLDC), scrum, agile, waterfall and upcoming trends
• Experience in scope management
• Matrix organization experience
• Ability to work independently and in a team
• Enterprise tech project experience
• High level of customer satisfaction
• Successful project completion experience
• Executive level presentation skills
• Ability to have a holistic view with attention to detail
• Experience in developing procedures, policies, reports and guidelines
• Experience in project planning
• IT Education, Project Management Professional (PMP) certificate

Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Our office has free, gated parking, and convenient electric vehicle charging stations available.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://fiscal.ca.gov
Human Resources Contact:
FI$Cal Human Resources Office
(916) 576-5340
Careers@fiscal.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Jessica McCafferty
(916) 576-3101
FISCal.EEO@fiscal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Special Instructions
In order for experience to be considered, applications must be completed fully, including "to" and "from" employment dates (m/d/y), hours per week and prior employer contact information including contact number. In addition applications submitted via mail or drop-off must include the JC number listed on this recruitment, and indicate the basis of your eligibility in the "Examinations or Job Title" section on your application (i.e. Training and Development , List Eligibility, Lateral Transfer, etc.). Applications without this information may be rejected. Please do not include the Equal Employment Opportunity questionnaire of the state application.
When submitting supporting documents, PDF file format is preferred.
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online (i.e. SSN, examination related information, and driver's license number) will automatically be redacted upon submission.
Possession of minimum qualifications will be verified prior to interview and/or appointment. Applications received that do not clearly reflect how the candidate meets the minimum qualifications, and/or if the candidate does not possess list or transfer eligibility for the classification may be rejected.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the minimum qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Statement of Qualifications
Applications received without the completion of the Project Timeline Scenario prompt will be rejected.
Candidates are required to submit a response to the scenario based prompt below. The format shall be typed in 12-point Arial font with correct grammar usage, punctuation, and spelling. The document title shall include "Project Timeline Scenario" and your name. A résumé will not be considered an acceptable response to the prompt.
Project Timeline Scenario
You have been tasked with managing a complex software development project with a tight deadline. Please outline the key components of your project plan. Include details such as the project scope, resource allocation, timeline, risk assessment, and communication strategy to ensure its successful completion. How would you approach this project, and what methodologies or tools would you employ?
E...