Project Manager Jet (Arpa) Special Services Staff Ii

Salary : $49,982.40 - $99,985.60 Annually
Location : CAYMC, MI
Job Type: Appointed-Directors-Discretion of Mayor/Leg Body
Job Number: 20230399929197SR
Department: ARPA STAFFING
Opening Date: 03/13/2024
Bargaining Unit: 9000-Non Union Salary Regular Service General
Description
SUMMARY:
The primary responsibility of this position is to develop and maintain a system to allow the organization to run effectively and efficiently. The Project Manager ensures the staff is aware of deadlines; confirms the completion of cyclical, special, infrequent and one-time processes; and managing daily operations for the Executive Director of Workforce. The goal of the organization is operational excellence. The Project Manager's role is to help establish organizational discipline. The Operations Manager plans and coordinates the operations activities of internal departments. Our work environment is fast-paced and performance-based. As such, the Manager is expected to meet individual and team goals.
Examples of Duties
DUTIES & RESPONSIBILITIES:

• Develop, monitor and report project plans for various departments, workstreams and initiatives, allocate resources, set schedule, operate within budget, and maintain documentation for each project.
• Monitor and evaluate the plan effectiveness, investigate trends, recommend and implement modifications to improve effectiveness.
• Effectively manage staff
• Maintain effective and transparent documentation by developing detailed work plans, schedules, project estimates, status reports, etc. Identify resources needed and establish clear project roles and responsibilities.
• Provide excellent customer service
• Plan, coordinate, and administer activities of assigned projects to include developing and implementing related procedures, processes, services and systems
• Monitor project plans for the organization, including workstreams and initiatives
• Develop a process and action plan to monitor all grants and ensuring grant budgets and reporting deadlines are met,
• Track, monitor, propose, and review DESC departmental and organizational policies
• Identify stakeholder requirements, coordinate efforts, assess issues, risks, and interdependencies, determine root causes, and recommend sustainable improvements. Identify procedural changes and create a dashboard necessary to trail follow-up loops and ensure projects meet scheduled deadlines
• Coordinate and confirms the completion of cyclical, special, infrequent, and one-time processes to effectively manage the daily operations of the organization
• Exhibit professionalism, diplomacy, and ability to appropriately interact with staff and stakeholders while maintaining working relationships in all aspects
• Conduct effective meetings. Prepare presentations for a variety of audiences including senior leadership
• Effectually communicate stakeholder requirements, bring teams to consensus, and communicate project progress to all stakeholders on a regular basis
• Analyze qualitative and quantitative data. Prepare reports for progress and appropriate recommendations or conclusions
• Support the identification, planning and execution of process improvement opportunities
• Organize and facilitate various meetings, as necessary.
• Complete scheduling and manage calendars
• Take efficient notes, assign tasks and monitor performance.
• Perform other duties as assigned.

The above functions are intended to describe the general nature and level of work to be performed by the person assigned to this position. They are not intended to be construed as an exhaustive list of all duties and responsibilities of the position.
Minimum Qualifications
JOB QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Must exhibit professionalism, and the ability to work under pressure and reprioritize to meet deadlines.
Must be able to communicate effectively in person, in writing and by telephone. Demonstrate operational skills to produce quality, timely, and complete work product. Must be discrete and professional, particularly when handling confidential information. Seek growing responsibility and show great capacity for work.
EDUCATION and EXPERIENCE:

• Bachelor's Degree in business administration, public policy, social work, education, or other related field is required,
• At least five (5) years of related professional experience, or the equivalent combination of education and experience is required.
• Project management experience and skills are required.
• Lean and/or Six Sigma experience is required.
• A Master's Degree is preferred.
• Project Management Professional (PMP) certification from the Project Management Institute (PMI) is preferred
• Relevant experience working in a nonprofit and/or public/community-based organization is highly preferred.
• Experience managing or implementing training and workforce initiatives and/or general knowledge of workforce trends in the fields of construction, manufacturing and/or logistics highly desirable.

Supplemental Information
Appointment term is based on availability of grant funds.
Medical Plan Offering for Administrative Special Services Employees
The City of Detroit is pleased to continue to provide a medical plan option to our Administrative Special Services Employees for the 2020 plan year. This plan is provided by Blue Care Network of Michigan and utilizes their PCP Focus Network. This plan provides you with the opportunity to receive an enhanced level of benefits and pay less out of your paycheck for your medical plan. There are two important requirements that you should consider and understand if you should decide to enroll in this plan. You will have to choose a primary care physician that serves within the PCP Focus network. This primary care physician coordinates your care. The network includes over 22,000 Primary Care Physicians. There are also Wellness Requirements that you (the subscriber) must meet in order to remain in the enhanced level of benefit.
Administrative Special Services Staff (Exempt) are eligible for the following benefits:

• CURRENT SICK LEAVE - Granted (3) months of continuous service. (1) day per month, not to exceed (12) days per year.
• VACATION - Granted (1) day per pay period, not to exceed 20 days per fiscal year
• PAID HOLIDAYS - Granted if paid for 600 straight time hours in the (12) months prior to the holiday
• MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
• WORKERS COMPENSATION - Covered by applicable laws.
• UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
• HOSPITALIZATION - You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium, no employer contribution will be applied.Please review the Health Care Plan Options Booklet for more detailed information.
• This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.

Administrative Special Services Staff (Non-Exempt) are eligible for the following benefits:

• CURRENT SICK LEAVE - Granted (3) months of continuous service. (1) Day per month, not to exceed (12) days per year.
• VACATION - Granted on the following basis:

Terms of Service Vacation leave Earned
Less than 6 months None
After 6 months & (1000 work hours)5 days
After 1 year An additional 5 days
2-5 years 10 days
6-7 years 11 days
8-9 years 12 days
10-12 years 13 days
15- years15- years

• PAID HOLIDAYS - Granted if paid for 600 straight time hours in the (12) months prior to the holiday
• OVERTIME - Granted on same basis as regular employees.
• MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
• WORKERS COMPENSATION - Covered by applicable laws.
• UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
• HOSPITALIZATION - You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium; no employer contribution will be applied.Please review the Health Care Plan Options Booklet for more detailed information.
• This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.