Project Coordinator / Junior Pm

Responsibilities:

• You support and advise our domestic and international customers regarding language-related services and serve as a contact person during ongoing projects, incl. actively onboarding new customers.
• You create, manage, plan and monitor translation and language-related projects of varying complexity.
• You set up and supervise appropriate translation teams, considering the qualifications of all stakeholders and the requirements of the project.
• You pre- and post-process material for translation and perform final check of the layout of the translated documents using standard software programs, such as MS Office Suite, OCR programs, desktop publishing and e-learning authoring and development software.
• You ensure a continuous flow of information and extensive and complete communication regarding your projects between all internal and external stakeholders.
• You carry out final checks before delivery.
• You continuously monitor the costs of your projects, check invoices from Language Service Providers and generate invoices for completed services.
• You support the development of our Language Service Providers.

Qualification:

• Minimum 4 to 5 years of pharmaceutical or other regulated industry full-time experience preferred
• B. A. or higher education preferred
• PMP certification or comparable qualification in project management preferred
• Good to very good knowledge of the English and Spanish language, other languages are an advantage
• Basic experience in working with linguistic projects a strong plus
• Good knowledge of complex file formats, such as from desktop publishing and e-learning authoring and development software, and their translation-related requirements, including file preparation requirements
• Highly proficient in technology systems and reporting, incl. project management systems, computer-assisted translation tools, MS Office Suite (in particular, Word, PowerPoint, Excel and Outlook)
• Proficient in Adobe InDesign, Articulate Storyline and/or Rise and FS Pro a strong plus

Soft skills:

• Ability to communicate clearly and persuasively, through verbal and written communication
• Ability to work under time pressure, prioritize tasks and react to changes with flexibility
• Ability to deal with time constraints and effectively coordinate deadlines
• Must be detail-oriented and organized with excellent follow through
• Ability to handle confidential information and build trust throughout all levels of the organization
• Ability to take initiative and work independently under minimal supervision