Project Coordinator - Hotel Procurement

Project Coordinator | Hospitality Procurement

We are a thriving hospitality design, procurement, and project management firm looking to expand our team. You are highly motivated, detailed oriented, solutions focused individual looking to offer your expertise to a growing firm.

COMPANY OVERVIEW

Interior Image Group (IIG) is a leading interior design, branding, project management, and procurement firm, which specializes in brand, boutique, and mixed-use hospitality projects of various scales. Founded in 2004 by Patti Tritschler, the firm’s President and Chief Executive Officer, IIG places storytelling at the heart of every project. IIG creates memorable environments that utilize all senses as guests discover the numerous elements that await them. The firm’s aesthetic is sophisticated and approachable - two qualities shown in every project’s thoughtfully crafted design narrative. Whether it be a customized feature in a lobby or a unique, creative concept that aligns with brand standards, IIG tailors the design to that specific property - giving each its own identity and personality. IIG is well versed in the hospitality industry, having worked on select-service and full-service projects.With studios in Indiana and Florida, IIG continuously expands its portfolio, which spans the globe, in partnership with noteworthy clientele such as Concord Hospitality, First Hospitality Group, Auro Hotels, Cornerstone Hospitality, and Caesars Entertainment. IIG is also Brand Preferred for many hotel brands, including Hilton Hotels & Resorts, Marriott International, and IHG Hotels & Resorts.

In 2022, IIG launched Throughline by IIG as part of the brand collective to highlight the comprehensive procurement services available to our clients. With over 100+ years of combined industry experience, we are valued procurement partners. At Throughline by IIG, our work begins with understanding the design intent and doesn’t end until every detail is in place, ready for opening.

COMPANY CORE VALUES

IIG’s company core values are centered on creativity and supported by integrity, accountability, concierge service, and team.

POSITION OVERVIEW

The Project Coordinator is a vital position within Throughline by IIG that embraces the IIG culture, core values, and vision. The Project Coordinator role is a highly developmental and “train into” position that offers essential support to the procurement division. With the ability to grow and learn varying aspects of the procurement process, this role is often used as a “steppingstone” to advance further into the procurement career path.

As Project Coordinator, it will be critical for you to possess a strong sense of business acumen, customer service, problem resolution, time management, eye for details, and commitment to see a project through to completion. As a highly collaborative role, clear communication and coordination with senior project managers, contractors, vendors, designers, logistics personnel, and installers will be crucial for success.

RESPONSIBILITIES

PROJECT SUPPORT & COORDINATION

• Follow procurement process from start to finish on all projects
• Review specifications, floor plans, and quantity indexes prepared by interior design (ID) (as assigned)
• Create matrix to verify product quantities (as assigned)
• Submit RFQ (Request for Quote) to vendors (as assigned)
• Prepare vendor bid analysis (as assigned)
• Prepare project budgets (as assigned)
• Understand project timeline
• Prepare and submit Purchase Orders (POs)
• Manage the fabric, finish, etc. approvals for product with vendor and ID
• Prepare Expediting Reports and alert Senior Project Managers of any product that is in jeopardy of meeting a deliverable date
• Participate in biweekly Project Review meeting with Chief Financial Officer (CFO), Chief Operating Officer (COO), Senior Vice President of Business Development (SVP-BD), Account Executive (AE), Marketing Coordinator (MC), Vice President of Procurement (VPP), Senior Project Managers of Procurement (SPMs-P), and Accountant (A)

COMMUNICATION

• Maintains day-to-day correspondence with internal and external sources
• Coordinates communication by project team members, including meeting minutes, email documentation and transmittals
• Correspond and coordinate with design team and consultants
• Communicates with manufacturer representatives to research material selection costs and specification information.
• Build and maintain vendor relationships vital for sourcing and effective, efficient deliveries

QUALIFICATIONS

EDUCATION | EXPERIENCE

• College degree in Business (preferred)
• 2-3 years of experience in administrative support or customer service role

COMPUTER PROGRAMS & SOFTWARE

• Microsoft Office
• Bluebeam (desirable)
• Spexx (desirable)
• Exxpedite (desirable)

ADMINISTRATIVE SKILLS

• Collaborative, team player
• Ability to follow and adhere to procurement process and procedures
• Data entry

• Outstanding attention to details required
• Analytical and logical
• Solution-oriented problem solver

PROJECT MANAGEMENT SKILLS

• Finely tuned time management
• Ability to manage multiple priorities while consistently achieving high standards and goals
• Highly organized approach to the Procurement and Project process resulting in on time, on budget deliverables

COMMUNICATION SKILLS

• Strong communicator with excellent verbal and written presentation skills
• Ability to conduct all verbal, written, and email correspondence in professional and courteous manner
• Well-presented and articulate

PERSONAL ATTRIBUTES

• Demonstrates self-confidence & composure
• Star quality without the attitude
• Follows through on commitments (Reliable)
• Takes initiative (Self-Directed)
• Resourceful & responsive
• Resilient & able to manage setbacks while recovering quickly
• Willing to take a stand when appropriate & accept direction when not.
• Personal ownership and willingness to “roll up their sleeves” to get things done
• Properly presents the firm and themselves with high professional, ethical, and moral standards
• Demonstrates alignment with IIG’s core values, guiding principles and processes
• Passionate and committed to contributing to excellence in the business growth of IIG
• Extremely ambitious with the drive & commitment to succeed
• Highly motivated & focused through daily rituals including action planning and time management

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work Location: Remote