Project Coordinator

Summary:

The Project Coordinator will be primarily responsible for dispatching all work and logistics for Service Division Personnel. This person must be highly proficient with multiple software platforms. This person must be able to multi-task, have great communication skills, and be highly organized.

Essential Duties and Responsibilities:

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands.

• Manage USA one call dig tickets as required.
• Verify dispatch schedule with Area Manager and Client daily.
• Verify dispatched employees have required training before dispatching to the job.
• Create dispatch with all required information for field crew.
• Send dispatches to field employees after area manager approval.
• Review Completed Spira Tickets for payroll and divisional billing.
• Work with/troubleshoot field issues with Spira.
• Process field payroll per SOP.
• Work with Customer, Area Manager, Project Accountant’s for all field generated billing questions.
• Work with Sales Department, Project Accountants, Area Managers, to facilitate full scope dispatch.
• Make hotel reservations as needed.

Qualification Requirements:

• Experience with dispatch, payroll, and billing (preferred).
• Construction administrative experience (preferred).

Required Skills:

• Ability to communicate effectively, verbally, and written skills with customers and employees. Excellent interpersonal skills.
• Proficient in Microsoft Office, word, excel and outlook.
• Must have organizational skills and be detail oriented. Ability to manage multiple responsibilities.
• Able to work productively independently and as part of a team
• Able to meet deadlines and follow up with internal/external clients.
• Excellent organizational and analytical skills and problem-solving abilities.
• Motivation to develop and maintain internal and external relationships.
• Commitment to ethical behavior with willingness to adhere to all company policies.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities by this job include close vision and distance vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.

The noise level in the work environment is usually moderate.

Note: Nor-Cal Pipeline Services, is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.