Project Coordinator

What We Do: 

Brightwell is a full-service payments company supplying thoughtful solutions and technology for sending money around the world while managing the complex regulatory requirements surrounding those transactions. By coupling technological innovation with strategic partnerships, Brightwell offers technology for businesses and individuals to expand their portfolio into cross-border payments (including bank transfers, mobile wallets, or cash). Providing unmatched fraud and transaction monitoring backed by an in-house team of global payments experts, Brightwell offers options when it comes to managing and moving money around the globe. 

Who We Need: 

We’re searching for a Project Coordinator to join our crew. As our ideal Project Coordinator, you will help to manage the workflow of multiple, concurrent high-profile projects end to end. You will work to ensure all projects run smoothly, meet deadlines, and adhere to Brightwell’s high-quality standards for clients and internal teams alike. This is a role that will challenge you to forge relationships with many cross functional teams to assist in resolving project-related issues to transition ideas into results in the quickly moving fintech world. If this is you, we’d love to chat. 

As a part of our selection process, we require all Brightwell candidates to complete a 10-minute survey which you can find here:  Culture Index Survey 

This confidential survey allows us to match your unique strengths with our open positions. 

What You’ll Do: 

• Work closely with project managers and team leads to create detailed project plans, including timelines, milestones, and resource allocation. 
• Facilitate communication and coordination among project team members, ensuring everyone is informed and aligned on project objectives. 
• Assist Project Managers in tasks such as scheduling meetings, maintaining project documents, updating project progress on tracking tools, and following up on action items. 
• Maintain project documentation, including meeting minutes, project plans, communication plans, risk registers, RACI, and issue logs. 
• Communication with project stakeholders as directed by the Project Manager, providing updates and gathering information. 
• Assist in identifying and tracking project risks and issues, helping to ensure they are addressed promptly. 
• Maintain a positive relationship with clients by providing regular updates on project status and addressing their concerns, as directed by the Project Manager. 
• Assist the Project Manager with developing client-ready documents such as competitive analyses, SOWs, schedules, briefs, and risk assessments. 
• Contribute to a culture of continuous improvement by participating in the development and implementation of best practices, process improvements, and efficiency initiatives within the project management team. 
• Conduct research (competitive analysis, risk assessments, etc.) as requested by a Project Manager. 
• Take on other responsibilities as assigned. 

As Project Coordinator, you have: 

• An Associate’s degree in business management, project management, or similar related field (Bachelor’s is preferred). 
• 2+ years proven experience as a Project Coordinator or work in a similar role. Fintech experience is a big plus. 
• An advanced knowledge of Excel, MS Office Suite and MS Project. 
• Ability to work across all of the functional departments and within different team structures. 
• Understand project phases and activities aligned within a WBS. 
• Excellent communication skills, particularly in conjunction with workflow steps and internal processes. 
• Initiative and personal responsibility for your work. 
• Strong organizational skills and attention to detail with the ability to multitask. 
• Adaptability and flexibility to move with inevitable project changes. 
• Strong listening skills and the ability to tactfully communicate positions on relevant issues to reach team consensus. 

What We’re Offering in Return: 

• Freedom: We trust you to do your thing and do it well. 
• Professional Development: We work with you to develop your skills and push you forward. 
• Entrepreneurship: We embrace new ideas and people who have the drive to see them through. If you are a doer, look no further! 
• Benefits: Medical, dental, vision, disability insurance, 401k, flexible spending accounts, parental leave, paid vacation, and more. 
• Random: Culture and company events (happy hours, CEO lunches, outings to Braves or United games, etc.). 

Brightwell is an equal opportunity employer (EOE) committed to employing a diverse workforce and sustaining an inclusive culture. 

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