Project Controls Specialist

Take Your Delivery Management Career to the Next Level

Do you have a passion for managing budgets, meeting deadlines, and exceeding client expectations? Our delivery management professionals are involved in project delivery from initiation and planning to execution, monitoring, and closeout. Each phase requires strong attention to detail while communicating to internal and external stakeholders. Do you have a proven track record in managing goals and objectives? Consider joining our team and work with peers who have vast industry knowledge and experience solving complex problems. 

Step into Your New Role

Kleinfelder values an inclusive workplace that respects and embraces diversity, equity, and inclusivity - which are essential to individual and Kleinfelder success. We aim to organically grow our teams and our impact to the communities we live in and work in by prioritizing an ecosystem mindset which facilitates collaboration; harnessing the collective ingenuity of Kleinfelder and our partners, to deliver the right solutions to our clients, every day, on every project.

Kleinfelder’s Southern California Area is hiring a Project Controls Specialist to join our team! The Project Controls Specialist performs tasks throughout the project lifecycle in support of contracts, budget, schedule, and reporting activities.  This position assists Kleinfelder’s project managers and program managers with the development and organization of project data such as fee estimates, earned value, status reports, cost reports, backlog projections and resource needs.  The Project Controls Specialist works under general supervision from the Supervisor/Manager within specific guidelines and protocols on routine and semiroutine assignments.

The Project Controls Specialist will:

• Work directly with Project Managers, Program Managers, and Senior Project Control Specialists to support in the execution of all Project Controls processes and systems on large-scale delivery projects from proposal to close-out phases.
• Status/Cost Tracking and Analysis Assists with data collection and implementation of accounting methods, budget tracking, earned value analysis, status reports, and cost projections based on Project Manager or Senior Project Control Specialist direction.
• Cost Proposals/Rate Analysis – Assists in development of cost proposals or fee estimates to meet client needs. Performs rate analysis to optimize project performance.
• Prevailing Wage - Support development, refinement, and implementation of prevailing wage and labor compliance processes; Collaborate with project team and operational stakeholders on a unified approach following the requirements outlined in the Public Works Manual.
• Subcontractor Management - Implement and manage subcontractor evaluation systems (e.g., third-party prequalification providers such as ISNet or Avetta), to evaluate subcontractors’ health, safety, and environment performance.
• Change Management - Assists in tracking and monitoring the change management process.
• Contract Agreements/Invoicing - Coordination with Kleinfelder’s contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements; support Project Managers in contract management/compliance, invoice management, document control, client meetings/coordination, and interaction with AR Collections Specialist team.
• Periodic Status Reporting - Take the lead in the development and maintenance of periodic status reports to keep management and/or client informed on the project progress.
• Scheduling Support - Provide support for intermediate planning and critical path scheduling for baseline, resources, and progress tracking needs.
• Project Related Tasks Assists with project tasks such as permit applications, agency regulation coordination, project funding, community relations, and project communications.
• Project Delivery Team Support – Assist and support Project Manager, assigned project staff, and Senior Project Control Specialist as requested.
• Document Control - Implementation and monitoring of project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through administrative team.  This includes hard copy and electronic.  

Requirements:  Self-motivated, minimal supervision, detail-oriented professional with minimum 4 years of related experience to include project and accounting experience.  Advanced skills in Excel including high-level spreadsheet functions preferred.  Knowledge of applicable prevailing wage laws, regulations, and requirements desirable.

Education:  Associates’ degree from a two-year college in finance, business, or project management required.  B.S. in Finance/Accounting preferred.

Experience:  Well-developed presentation, communication, and interpersonal skills.  Demonstrate team collaboration, communication, organization, and self-prioritization skills. 

Must be:

• dependable and keep required work schedules.
• able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• a problem solver with the ability to find resolutions.
• detail orientated with the ability to catch and correct one’s own errors, as well as those of others when proofreading.  

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.