Project Controls Analyst (Remote)

Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is seeking a Project Controls Analyst to be based in San Diego, CA but is open for remote work as well. This is a part-time position.
Position Summary:
+ Works with the company financial and cornerstone systems and processes
+ Applies financial terminology, measures, financial data analysis concepts and principles in assignments
+ Recognizes processes/project actions that may lead to project financial impact
+ Develops and maintains WBS for small projects
+ Assists in the use of drawings and specifications in the establishment of project baseline data.
+ Begins basic analysis of cost and schedule variances.
+ Develops knowledge of accounting principles.
+ Assists in assembling data for trending and forecasting.
+ Understands progress/performance data and associated concepts and principles. Participates in the collection of progress data and review of performance trends
+ Familiar with earned value, scope control and change management concepts, principles and methodologies
+ Collects data and produces an initial analysis on manpower, labor hour, and labor cost requirements versus budget limitations
+ Collects and analyzes data for tracking actual cost to funding limitations
+ Provides support to tracking purchase order and subcontract commitments and expenditures
+ Familiar with the concepts and principles of project revenue and cost
+ Exposure to basic scheduling and cost baseline fundamentals, concepts and principles
+ •Introduced to performance management and cost/schedule integration concepts and principles
+ Develops knowledge of scope control and change management
+ Supports project reporting process as required
+ May participate in project cost review meetings
Job Description:
Supports AECOM Project Manager with developing, implementing, administering, and maintaining policies and procedures for ensuring the security, integrity and compliance in accordance with program/contract terms and conditions. Works independently and with partial supervision. Excellent written and verbal communication skills with internal and external clients. Candidate must be well­ organized and detail-oriented, demonstrating the ability to quickly recognize and solve project issues.
The responsibilities of this position include, but are not limited to, those listed below:
Project Responsibilities:
Assist with AECOM financial administration and coordination including:
+ Review sub-consultant invoices for accuracy per contract terms
+ Communicate with sub-consultants on a regular basis to follow up on invoices/requests
+ Submit sub-consultant invoices to AECOM invoicing system (AGIS/Coupa) after approved by client and track their payments
+ Work and review financial/cost data to generate AECOM invoice manually per client format
+ Submit monthly accruals to client
+ Review expenditure report and supporting documents and follow up with staff as needed
+ Work closely with AECOM project biller to obtain required backup documents for billing and ensure invoice quality/accuracy
+ Identify billing issues and follow up to resolve/bring to project management team attention
+ Track client payments/short payments to resolve outstanding AR
+ Act as a point of contact to client accounting department in response to requests or questions
+ Track status of TAs and PAs and bring to PM's attention when action is needed
+ Track employee weekly Oracle and Santrac (client timesheet system) timesheets and resolve inconsistencies
+ Review and follow up with employee travel expense reports
Assist with AECOM project/program management:
+ Obtain required documents for TAs and PAs proposals
+ Draft and review TAs and PAs proposals
+ Work with team members to support program management tasks
+ Assist project manager in bookkeeping and reviewing documents/proposals
+ Set up and maintain filling system for sharing files among project team
+ Perform basic financial analysis to support project management
Qualifications
Minimum Requirements:
+ BA/BS + 2 years of relevant experience or demonstrated equivalency of experience and/or education
Preferred Qualifications:
+ Knowledge: Financial Management/Project Administration, contract administration
+ Technical Skills: Microsoft Word, Microsoft Excel (pivot table, basic formulas, etc.), basic Accounting
+ Working knowledge of AECOM financial and accounting that assist with analysis, such as APIC, AGIS, Coupa, OTA, Oracle, Coupa
+ Verbal and Written Communication
+ Microsoft Office
+ Data Tracking and Management
+ Financial Analysis
+ Integrity
+ Team Player
Additional Information
+ This assignment is 32 hours per week and can be done remotely
+ Potential multi-year assignment - position is funded annually
+ The need for the position begins in January 2024
+ Sponsorship is not provided for this position
+ Offered rate of compensation (California locations only) will be based on individual education, qualifications, experience, and work location. The salary range for this position is $65,000 - 100,000/yr.
+ AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, U.S and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10101589
Business Line: Transportation
Business Group: DCS
Strategic Business Unit: West
Career Area: Program & Project Management
Work Location Model: Remote