Project Controller

Project Support

• Provide comprehensive assistance to project managers, aiding in the preparation of contracts, proposals, and project documentation.
• Manage subcontractor agreements, including contract reviews, obtaining certificates of insurance (COIs), and collecting W9 forms.
• Coordinate with subcontractors to ensure adherence to contractual requirements and deadlines.
• Assist in preparing and distributing project reports, meeting minutes, and other project-related documents as needed.

Financial Administration

• Aid project managers in project financial management, including client invoicing, AR tracking, and overdue payment follow-up.
• Address client inquiries regarding invoices, payment status, and billing discrepancies promptly and professionally.
• Manage the process of obtaining lien waivers from subcontractors and vendors as necessary.
• Maintain accurate records of financial transactions and documentation related to project billing and payments.

Project Communication and Coordination

• Act as the primary point of contact for subcontractors, vendors, and clients regarding administrative and financial matters.
• Collaborate with project managers to ensure effective communication and coordination between internal teams and external stakeholders.
• Facilitate the exchange of information and documentation between project teams and subcontractors/vendors promptly.

Compliance and Risk Management

• Ensure compliance with company policies, contractual requirements, and regulatory standards related to project financial transactions and documentation.
• Identify potential risks and issues related to project finances or contracts and escalate them appropriately for resolution.
• Assist in conducting periodic reviews and audits to ensure the accuracy and integrity of project financial data and documentation.

Process Improvement

• Identify opportunities to streamline administrative processes and improve efficiency in project financial management.
• Collaborate with project managers and stakeholders to implement process improvements and best practices.
• Stay updated on industry trends and best practices in project management and financial administration.

Expectations

• Proficiency in project management, accounting principles, and adaptability to company-specific systems and processes. Familiarity with Deltek Ajera software is preferred.
• Exceptional interpersonal and communication skills for effective collaboration.
• Proactive, detail-oriented, and adept at problem-solving.
• Familiarity with legal and regulatory requirements in land surveying and .
• Adaptable and flexible in managing competing priorities.
• Demonstrates commitment to confidentiality and professionalism.

Hybrid Work Options

This position offers a hybrid work arrangement with the option to work part-time from home, subject to the candidate's suitability for remote work. The decision to allow remote work privileges will be based on the candidate's proven ability to perform effectively in an unsupervised environment. Candidates interested in the work-from-home option should demonstrate self-motivation, strong communication skills, and the ability to collaborate virtually with team members and stakeholders. Remote work privileges will be contingent upon the candidate's proven capacity to maintain productivity, accountability, and professionalism while working remotely. Please note that the availability of work-from-home privileges is subject to ongoing evaluation and may be adjusted based on individual performance and the company’s organizational needs.

If you are a highly motivated individual with a passion for success and a keen eye for detail, we would love to hear from you. Join our team as a Project Controller and contribute to the success of our projects.

Job Type: Full-time

Pay: $50,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 3 years
• 5 years

Schedule:

• Monday to Friday

Application Question(s):

• Why are you interested in this position, and how does it align with your career goals?
• Have you previously worked in the land surveying or civil engineering industry? If so, what specific experience do you bring to this role?
• Describe your experience with project management software and accounting software. How do you adapt to new software and processes?

Ability to Relocate:

• McDonough, GA 30253: Relocate before starting work (Required)

Work Location: Hybrid remote in McDonough, GA 30253