Address
Form of workPOSITION TITLE:
Construction Project Administrator
POSITION SUMMARY:
The Construction Project Administrator position directly facilitates day-to-day coordination efforts as it pertains to contractual, financial, insurance, submittals, and risk management matters. In terms of new construction jobs, this individual will be leading a successful project management process.
ESSENTIAL JOB FUNCTIONS:
- Pursues, completes and maintains pre-qualified & qualified trade partner status, with general contractor clients of interest.
- Provides administrative management support of all project bidding platforms.
- Promptly establishes and takes a frontline approach in direct client engagement upon project close. To mitigate, complete required tasks, or direct efforts where needed to ensure all expectations are met.
- Directly responsible and/or assists and/or projects specific contractual matters for project onboarding.
- Works directly with insurance carrier for issuing certificates of insurance naming additional insured parties or calculates owner-controlled insurance program deducts.
- Initiates ERP job creation and establishes contractual schedule of values and invoices in general contractors billing system based on percentage of project completion as well as accounts for any project change orders.
- Contributes to departmental programmatic design and process implementation.
- Manages entire submittal process, including shop drawings, material specifications, safety plans, etc.
- Manages project timeline responsibilities and ensures all milestones are successfully reached within contractual compliance.
- Facilitates coordination and best practice information sharing with all local offices, as needed, throughout the project’s lifecycle.
- Prepares, delivers comprehensive project turnover package to Operations leadership at each office in preparation for materials procurement and installation.
- Remains available as secondary project support as needed, until substantial completion.
- Ensures project closeout items such as product training, manuals delivered warranty letter is issued are completed by all local office, per contractual requirements.
- Meticulously maintains all project file documentation in precise form.
- Applies critical thinking and solutions management skills to complex problems to maximize project success.
- Other tasks as assigned by management.
QUALIFICATIONS:
- Required:
- High School diploma, GED, or equivalent
- Valid Driver’s License with a clean driving record.
- Minimum of 3 years of experience in new construction
- Strong experience in Construction Projects and project management
- Strong background in finance and basic accounting skills
- Strong knowledge of safety plans and management
- Strong OSHA knowledge
- Has general insurance knowledge including, but not limited to, coverage requirements, EMR ratings, etc.
- As a condition of employment, Guardian will conduct a background check and drug screen
- Preferred:
- Bachelor’s degree or equivalent
- Experience with Textura
- Access Control, Gate Systems, Overhead Doors, Parking Controls/Integrations, or Service Department experience
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. The employee frequently is required to use hands, or fingers, handle, or feel objects. The employee is required to stand, walk, reach with hands and arms, and communicate with other team members. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
WORK ENVIRONMENT:
Work is performed in a fast-paced office and warehouse setting with frequent interruptions. Duties may require standing and walking for long periods of time. The employee is expected to work alongside other team members and support day-to-day warehouse operations when necessary. Occasionally need to drive a vehicle to other work locations, supplier, or retailer stores/warehouses, or to have preventative maintenance performed on allocated vehicles and equipment (i.e., forklift, work van, etc.).
OTHER:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
