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Form of workRole Summary:
ENE Systems, Inc. is seeking a Project Billing & Accounting Specialist to assist in all areas of setting up new jobs, new change orders and owning the monthly invoicing process. This role will also lend a hand in the administration support of other offices and collection efforts as needed.
Responsibilities:
Requirements
Experience:
Skills:
Salary Description
$65K to $85K, depending on experience
ENE Systems, Inc. is seeking a Project Billing & Accounting Specialist to assist in all areas of setting up new jobs, new change orders and owning the monthly invoicing process. This role will also lend a hand in the administration support of other offices and collection efforts as needed.
Responsibilities:
- Work with the sales and operations teams for the booking, invoicing and collecting of new jobs and change orders in the accounting system and maintain corresponding documents within network folders.
- Perform monthly AIA or Progress Billings on construction projects.
- Electronic filing of documentation and updating the Schedule of Values where necessary.
- Investigate and reconcile issues related to invoicing, customer POs or payment questions that may arise.
- Close out projects in conjunction with the Projection Manager. This includes opening warranty jobs and issuing warranty letters, ensuring all billings (including retainage) have been processed, all vendor POs/Subcontracts are closed out and reviewing job performance.
- Work with receivables team to assist in the collection of monies owed.
- Provide customers with COIs and manage lien wavers as required.
- Support the Project Management and Sales teams as needed with any project reporting or analysis including cost and gross margin review.
- Work with Accounts Payable to rectify or investigate any open commitments.
- Manage all aspects of CCIP or OCIP requirements.
- Upload any customer required information (billings, lien wavers, labor reports) on third party sites such as Textura.
- Identify and work with the accounting team to improve internal/external communication, processes and reporting.
- Assist with any necessary state reporting, including the annual DCAMM certification renewal.
- Ad-hoc project reporting as requested by employees and departments.
- Work with executive administration to identify & track any specific contract requirements for a project.
Requirements
Experience:
- 3-5 years Project Billing / administration work in the construction industry preferred.
- Billing and invoicing experience required.
- Accounts receivable and collections experience.
- Strong excel skills.
- Familiarity with ERP systems (Spectrum a plus).
Skills:
- Excellent time management skills and the ability to multi-task and be self-motivated.
- Possess attention to detail and perform with accuracy.
- Ability to see the bigger picture, ask questions, make recommendations.
- Excellent written & verbal communication skills with the capability to interface with all levels of employees.
- Team player that will bring a strong sense of professionalism and continue to enhance a positive company morale.
Salary Description
$65K to $85K, depending on experience
