Project Administrator

We are seeking a Project Administrator to join our team!

Cline Mechanical, Inc. is a mechanical contracting company located in Wadsworth, Ohio. The company was established in 2014, and specializes in commercial and government HVAC and Plumbing projects including new constructions and renovations throughout the state of Ohio. We are looking to grow our team by hiring an additional Project Administrator who would be responsible in assisting management with day to day operations. This individual would help the team with the following;

Responsibilities:

• Efficiently prepare and execute project set-ups to ensure a smooth transition from internal planning to the execution of the project in the field.
• Ensure ongoing and upcoming project documents are executed and organized for easy access and tracking.
• Coordinate subcontractor/vendor interactions including document preparation/collection, communication, timely billings and certified payroll reporting as required.
• Supervise and track RFI and change order communications for projects to ensure clear communication and documentation is maintained.
• Collaborate with finance to assist with monthly AIA/AIA type billings
• Assist with the collection, organization, and delivery of project close out goods for customers as specified.
• Provide administrative support to the project and management teams, ensuring smooth operations and timely completion of tasks.
•  Serve as a liaison between our president, business manager, and project management team to ensure clear internal communications.

Qualifications:

• Previous experience in office administration or other related fields recommended
• Ability to prioritize and multitask in a fast paced environment
• Excellent written and verbal communication skills
• Strong attention to detail and organization skills
• Strong computer skills
• Basic understanding of accounting principles
• Ability to work with Microsoft Word, Excel, OUTLOOK, Teams, Adobe required.
• Experience with FOUNDATION (construction accounting software) recommended, but not required
• Interest in learning the construction industry

Cline Mechanical, Inc. is an Equal Employment Opportunity (EEO) employer and is committed to complying with all applicable federal, state, and local laws, rules and regulations in the area of non-discrimination in employment. Additionally, the company is a drug-free workplace and follows a DFSP per BWC recommendations. Applicants must also be able to pass a drug screening upon request and FBI/BCI background checks.