Project Accountant

Advance Mechanical Systems, Inc. is an employee-owned, Mechanical Contracting Firm with over 109 continuous years of service throughout the Chicagoland area and recently across the United States. We provide HVAC and Plumbing services specializing in commercial, healthcare, and tenant buildout projects. We are currently looking to hire a Project Accountant in our Arlington Heights, Illinois Office.

Candidate must have, strong verbal/written communication skills, be honest, presentable, dependable, with a great attitude and strong work ethic.

Project Accountant Job Description

· Coordinate billing process with project manager for all billable projects on a timely basis using the AIA G702-703 form

· Effectively communicate with Project Managers regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing

· Prepare invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager

· Proactively monitor and follow up with customers on receivables that are over 30 days past due to ensure positive cash flow for the company

· Research any unbilled issues to optimize the billing possibilities for the billing period

· Maintain the billing files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures

· Respond to requests for information and analysis from the Project Managers on various project related issues

· Compile information for external auditors as required

· Close out accounting on projects, and in tandem with the PM, provide final project reconciliation with the GC upon project completion and final payment

· Enter subcontractor invoices into accounting software

· Manage subcontractor and vendor payment distribution

· Preparation, tracking and distribution of all lien waivers for Advance and its subcontractors

· Process accounts receivable and understand the construction billing and collections process

· Assist with special projects as requested

· Ensure PO’s, invoices and change orders are processed accurately and timely

· Monitor subcontractor compliance (COs, COIs,)

· NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization

Project Accountant Job Requirements

• Associate’s or Degree in Accounting or other business-related field
• At least two years of previous accounting experience
• Good organizational and communication skills
• Strong attention to detail
• Excellent organizational, written, verbal and interpersonal communication skills.
• Proficiency in Microsoft Office products including Outlook and Excel
• Ability to work with minimal supervision
• Self-motivated with the ability to work in a team and independently.
• Ability to effectively prioritize tasks and meet deadlines
• Ability to accommodate additional responsibilities, as assigned

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person