Address
Form of work
SalaryTerm-Limited (currently up to 2031), Full-Time, Exempt
Starting salary range: $77,900.00-$83,000.00/annually
This is a hybrid position, requires off-site work (4) days per week in-office, remote (1) day per week.
Only applicants who reside in Los Angeles County and submit a cover letter will be considered.
***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER***
Job Summary: Key Job Responsibilities and Duties
This position administratively and programmatically supports multiple priorities and initiatives within the entire California Community Foundation’s youth development and education portfolios with specific focus on the public-private partnership with the Los Angeles County Probation Department (a.k.a. Ready to Rise or R2R) to fund youth development and juvenile justice related issues. Key responsibilities include: fielding of general portfolio inquiries, budget management, project logistics, and general grant management such as applicant outreach, correspondence, monitoring and reporting. This position also provides coordination and documentation of team schedules especially calendar requests to the Senior Program Officer, key grantmaking deadlines, convenings, activities, committee schedules, and meetings, as well as provided related background information. Additionally, this position provides support for strategy development, research, design, analysis, and evaluation of grants and grantee partners. This position will support project management to ensure the successful implementation of specific programmatic events, initiatives, monitoring grantee progress and activities, and coordination with internal and external partners, as needed. As part of CCF’s strategic plan, staff work in collaborative, integrated teams across portfolios in order to address systemic issues in vulnerable communities.
About Ready to Rise: A public–private partnership between the CCF and the Los Angeles County Probation Department (“Probation”). Our primary goal is to build a positive youth development system that replaces the structures of punishment and incarceration with emerging best practices centered on healing, learning, and opportunity. This comprehensive grantmaking strategy aims to enhance organizations’ abilities to: 1) enhance service delivery; 2) advance a positive youth development framework; 3) build a countywide youth development system; and 4) strengthen organizational development.
Primary Duties and Responsibilities
List the primary duties and responsibilities in order of most significance.
Grantmaking, Grants Management, and Grant Monitoring: With guidance from the program officers and in collaboration with the Grants Management and Compliance Teams, assists with the intake, review, and processing of grants and/or grant applications. Supports grant docket preparation and production of needed materials including collection of grant contact information, grant data sheet, grant agreement content, Board memo templates, grantee progress reports, payment requests, and other related correspondence. Works closely with the Grants Management and Compliance Teams to apply due diligence standards, meet Board docket requirements/deadlines, develop new reporting processes, and improve existing processes. Communicates and meets with grant seekers and grant awardees, as needed. Works directly with grantees to provide clarification and direction of deliverables (e.g., late/missing progress reports and/or grantee profiles). Creates, updates, and maintains databases. Monitors and reports regularly to program officers on grant processes including grant agreements, progress reports, payment requests, and other related correspondence. Creates, updates, and maintains databases, grant records, and grantee communications. Works closely with the Grants Management Team and Compliance Teams to apply due diligence standards, develop new reports and improve processes. Communicates and meets with grantees as needed. In collaboration with the Compliance Team, leads R2R team in tracking grant budgets, County contract materials, and other deliverables.
Key Administrative Support: Provides needed administrative support for the youth development portfolio such as: Composing, processing, and expediting correspondence; Preparation of CCF Board and Program Committee materials; Agenda preparation as needed; Creating and maintaining department files; Scheduling meetings and conference calls; Ordering supplies; Copying documents, processing fax and messenger communication; Making travel arrangements; Processing invoices, check requests, and expense reports; Maintaining department calendars; Event coordination; and Managing select vendor relationships. Coordinates project calendars, schedules meetings for CCF-led support organizations, taskforces, and committees, and administers contact lists. Assists with various departmental projects, including responding to external requests for information and materials. As necessary, takes and prepares minutes for meetings. Serves as liaison to communicate pertinent information between the CCF President’s Office, CCF Leadership Team, Senior Vice President of Strategic Community and Programmatic Initiatives and other staff, suggesting courses of action but using discretion when no instructions have been given.
Grant Proposal Analysis: Under the guidance of the program officers and Program Manager, assists with review of applications for funding support through written analysis, site visits, knowledge of the field, interviews with other funders and comparisons with other funding requests.
Project Management & Reporting: Supports program operations ensuring milestones and key events are executed on time. Working with program officers, Program Managers, external evaluators, and/or advisory committees, this role will also support reporting needs. Activities include reporting outcomes of goals, tactics, and events for specified initiatives and/or partnerships. As needed, supports program officers in securing additional investment from other foundations and/or funding sources including the production of proposals and final reports to funding partners.
Budget Management: Manages budget tracking for Ready to Rise. Provides quarterly budget reports and updates. Assists with monitoring and submission of non-grant contracts and invoices including collection of required contractor/vendor documentation.
Community Engagement and Partner Relations: In collaboration with Senior Program Officer, this position will work directly with community partners and consultants, and diverse constituency groups, including community-based service providers, policy and advocacy organizations, advisory boards, city staff and agencies, local and state-level elected and appointed officials and business leaders to support the successful implementation of programs and initiatives. In consultation with Senior Program Officer, represents CCF in foundation and community groups related to grantmaking interest areas. Participates in donor events and outreach activities as requested during and outside regular business hours. In consultation with program officers, works directly with grantseekers to provide clarification of community foundation priorities, direction regarding application procedures, and feedback on proposals. Seeks opportunities to inform CCF’s Youth Development and Education program areas of nonprofit organizations to partner with the foundation.
Communications: In collaboration with CCF’s Marketing and Communication Team, leads the development of communications materials (e.g., R2R weekly newsletter) on behalf of the R2R team.
General: As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF. At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
Department-Specific Responsibilities
Department
Duties and Responsibilities
Ed & Youth Development
Always maintains confidentiality and sensitivity.
Ed & Youth Development
Provides high level of customer service and support across the Foundation.
Ed & Youth Development
Learn all products, services, workplans and metrics of the department and CCF
Ed & Youth Development
Understand and proactively seek opportunities for internal integration of work across functions and departments to make connections and leverage the strengths and efforts of CCF to maximize its impact
Ed & Youth Development
Uphold the highest standards of customer service for all CCF constituents in terms of speed of response, accuracy, and completeness
Ed & Youth Development
Punctuality and satisfactory attendance are essential functions of the job.
Team Work/Customer Relation Responsibilities
Establishes effective working relations with cross functional team(s).
Contributes to a high performing/positive team culture.
Shares knowledge, time, and expertise to assist other members of team.
Timely and accurately responds to requests and inquires from across Foundation.
Demonstrates “can do” attitude as priorities shift.
Education
JOB QUALIFICATIONS
Education Level
Education Details
Min
Pref
Bachelor’s Degree
Bachelor’s degree required. Bachelor’s degree in related field, such as social work, sociology, education, etc. is preferred, but not required.
X
Work Experience
Experience
Experience Details
Min
Pref
Work History
Minimum of three (3) years progressively responsible administrative, project management, or similar equivalent experience required. Experience in research, writing, and data management preferred. Prior nonprofit experience a plus.
X
Skills, Knowledge and Abilities
Skill/Knowledge/Ability
Description
Proficiency
And/Or
Technology Skills
Excellent internet competency and computer knowledge, including strong proficiency of the Microsoft Office software suite applications, statistical analysis methods, remote collaboration software and database software is required. Willingness and ability to learn other analysis, database, spreadsheet, and other business intelligence platforms.
Advanced
Communication Skills
Excellent verbal and writing skills with the ability to write clear, concise analyses and narratives. Proofreading and editing skills necessary. Ability to prepare and give presentations to general audiences, and to comfortably interact with diverse audiences including donors, Board members, public officials, civic leaders, and nonprofit and community groups.
Advanced
Project Management Skills
Excellent organizational skills and attention to detail. Ability to implement and manage projects, prioritize work effectively and adjust to multiple demands. Demonstrated ability to implement, conduct, monitor and evaluate initiatives with numerous partners.
Advanced
Fund Development
Working knowledge of raising funds from individual donors, foundations and/or the public sector is preferred.
Good
Team Work & General Skills
Ability to work well independently and as team member. Ability to take initiative and follow tasks through to completion. Ability to lead a team toward CCF's goals, leveraging each team member's strengths.
Good
Community & Field of Interest Knowledge
Knowledge of the Los Angeles County nonprofit community, familiarity with diverse neighborhoods throughout the region, and experience in working effectively with diverse and broad-based community constituencies is required. Working knowledge of best practices in fields of interest to the foundation, familiarity with nonprofit financials, public and private funding streams related to the foundation’s domains of work, and a working understanding of outcome measures and evaluation methodologies aimed at assessing program effectiveness is preferred.
Advanced
Background Investigation (LiveScan)
This position is funded, in part, by a grant to CCF from L.A. County Probation through a Public-Private Partnership. Final candidate(s) will need to be approved for hire by the L.A. County Probation Department and must clear their Background Investigation process.
PHYSICAL DEMANDS/WORKING CONDITIONS
Standard ADA Selection
Office Environment
Physical Demands
A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical Demand
N/A
Rarely
Occasionally
Frequently
Constantly
Weight
Stand
X
Walk
X
Lift
X
Up to 50lbs
Carrying
X
Pushing
X
Pulling
X
Balancing
X
Stooping
X
Kneeling
X
Reaching
X
Handling
X
Grasping
X
Talking
X
Hearing
X
Repetitive Motions
X
Eye/Hand/Foot Coordination
X
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Environment
While performing the duties of this job, the associate is required to meet the following physical demands:
Working Condition
N/A
Yes
No
Extreme cold
X
Extreme heat
X
Humid
X
Wet
X
Noise
X
Hazards
X
Temperature Change
X
Atmospheric Conditions
X
Vibration
X
Exposure to Blood, Body Fluids, or tissues
X
Travel Requirements
Est. Amount
Brief Description
Less than 20%
The incumbent may have some travel to meetings, conferences, or events.
Valid Driver's License Required
Yes
Driving to meetings and/or events may be necessary.
The work environment characteristics described here are representative of those an employee encounters while performing the primary duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
