Program Manager - Nuclear Consultation, Command & Control (Nc3)

Program Manager - Nuclear Consultation, Command & Control (NC3)

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. Our clients' critical missions inspire us, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

JOB RESPONSIBILITIES:

• Maintain the comprehensive program schedule for the NATO NC3 capability development. Create and manage program schedules, ensuring milestones are met.
  • Understand the scope, objectives, and requirements of the program and its constituent Identify dependencies, constraints, and critical milestones.
  • Develop a Work Breakdown Structure (WBS) that conveys manageable work packages or tasks. Define the hierarchy of deliverables and activities.
  • Create a master program schedule that outlines the start and end dates of each project, major milestones, dependencies, and critical paths for the purpose of managing the NC3 Capability Program Plan development and schedule estimates for NC3 implementation activities.
  • Identify potential scheduling risks and develop mitigation Consider factors such as resource availability, external dependencies, and unforeseen challenges.
  • Continuously monitor project and program progress against the baseline schedule. Identify variances and delays promptly.

• Plan and organize meetings and
  • Support the Program Leadership in determining the purpose, objectives, and desired outcomes of the meeting or event.
  • Understand the specific needs and expectations of stakeholders for meeting
  • Identify suitable venues; consider factors such as location, capacity, security/classification, and visitor accessibility.
  • Plan logistical details, including scheduling, transportation where required, accommodations, conference equipment setup. Ensure that all necessary arrangements are in place.
  • Create comprehensive meeting agendas that outlines topics, briefers/presenting organization, and time Share the agenda with stakeholders in advance for input and feedback.
  • Coordinate the creation and distribution of meeting materials, read-aheads, presentations, and any other necessary documents.
  • Ensure that any required communications tools, such as video tele- conferencing (Classified and Unclassified) and presentation interfaces are tested and ready for use prior to the meeting.
• Establish clear and effective communication channels with stakeholders keeping them informed about meeting details, changes, and updates.
  • Send out formal Calling Notices and informal notifications to stakeholders, including date, time, location, and agenda. Monitor/track RSVPs and
  • Manage stakeholder expectations regarding the meeting's goals, objectives, and outcomes. Address any concerns or questions they may have.
  • Gather feedback from stakeholders before and after the meeting to assess their expectations and satisfaction levels.
  • Record meeting minutes, decisions, and action items. Ensure that documentation is accurate and distributed to relevant parties
  • Follow up on action items, decisions, and commitments made during the meeting. Communicate progress and updates to stakeholders.

• Maintain accurate and up-to-date program documentation, including project plans and progress reports.
• Facilitate communication and coordination among stakeholders and teams involved in the program.
• Prepare progress reports and briefings for senior leadership and
• Seek opportunities for program improvement and
• Directly supports the Branch Head and will be required to travel to meetings and conferences both within and outside NATO's boundaries for up to 30 days per year.
• Performs additional tasks as required by the COTR related to the LABOR

QUALIFICATIONS:

Required Qualifications:

• Possess a university degree in a social science or engineering field of A master's degree or relevant certifications is preferred.
• Proven experience as a Program Scheduler or Manager or in a similar role, with a minimum of 2 years of experience in project scheduling. Experience in project management methodologies, including planning, resource allocation, and risk management, preferably within a defense or military context.
• Possesses project management certifications such as PMP (Project Management Professional) or PMI-SP (PMI Scheduling Professional).
• Extensive experience working with Microsoft Project in complex project or program environments with demonstrated ability to create, manage, and optimize schedules. Demonstrates the following Microsoft Project Proficiency:
  • Expert-level proficiency in Microsoft Project, including advanced features and
  • Ability to develop and maintain complex project schedules, including defining task dependencies, resource allocation, and critical path analysis.
  • Deep knowledge of Microsoft Project's capabilities for reporting, visualization, and integration with other project management tools.
• Experience in organizing and facilitating mid-sized events (i.e. preparing and assisting presenters in the development of presentations and development of decision support briefings)
• Previous NATO experience in at least one of the following functional areas: Nuclear Deterrence, Political Affairs, Defense and Security, Operations, Resourcing and Implementation, or Science and Technology is highly beneficial.
• In possession of an active National and/or NATO Secret security clearance

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding , and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.