Program Coordinator - Academic Affairs

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
The primary purpose of this position is to support the administrative function for the expanding Faculty Academic Career Development Programs in Academic Affairs.
Key Job Functions
FACD and Faculty Committee Support
Supports FACD leadership in planning FACD and provides committee meetings content and agendas; oversee calendar management, creates agendas, attends meetings, takes minutes, creates meeting handouts/presentation slides and tracks completion of action items.

• Faculty Director and Administrative Director of FACD (weekly FACD meetings, bi-weekly FACD/VP AA meetings plus ad hoc meetings for planning events or updates)

• Junior, Mid-Career and Senior Faculty Career Committee (3committees total, approximately 100 members - monthly meetings for each committee)

• Academic Career Development Committee (ACDC) Leads (9) (monthly meetings with bi-monthly including the CAO and VP AA)

• Subcommittees of Career Committees (fluctuating between 6-12 subcommittees and 24-48 members - monthly meetings or ad hoc in between for all subcommittees)

• FACD Communications

Teams Site Management for FACD and Committees
Oversees and manages FACD Team, ACDC Leads and 20-24 FACD Committees' TEAMS sites developed to share information and organize resources for faculty and leads.
Oversees creation and organization of FACD TEAMS sites; Creates and manages site access, creates document folder structure, removes old
files and redundant files, creates and manages TEAMs sites for FACD and each FACD committee.

• Junior, Mid-Career and Senior Faculty Career Committee (3 committees total, approximately 100 members)

• Academic Career Development Committee (ACDC) Leads (9)

• Subcommittees of Career Committees (fluctuating between 6-12 subcommittees and 24-48 members)

Chair Toolkit
Facilitates creation of tool kit for department chairs centered around faculty development including but not limited to topics of mentoring and acquisition of leadership skills.
Creates and manages web based platform and provide user service for any technical challenges.
Maintains and updates toolkit content, resource library, and manages office hours for chairs.
FACD Academy
Schedules, coordinates, advertises and manages live and zoom. Academy presentations and courses for the Academy Cohort.

• Secures Executive Leadership Team Members and/or executive involvement throughout the year long Academy with calendar management, correspondence, sponsor and faculty interactions and contract management when required

• Coordinates and manages Zoom panels with Q&A, polls, and chat

• Plans, coordinates and executes onsite and offsite networking events for the cohorts

Chief Academic Office (CAO) Pop-Ups
Leads efforts to plan, schedule and execute monthly CAO Pop-Ups;
Secures space and catering, event management, determines what educational and promotional materials are needed for each pop-up;
Coordinates with Communications to ensure events are advertised to all appropriate groups and through various MDA channels;
Manages pop-up expenses and procurement activities
Academic Affairs (AA) Team Storefront
Maintains the content of the AA's storefront

• ensure all events are listed
• information is up to date
• past recordings are posted and current
• draft language for web page entries
• Acts as backup to CAO storefront editor

FACD Faculty Mailbox and Mail Groups
Oversees the creation and maintenance of distribution mail groups for FACD Committees. Assist the FACD Team in monitoring and responding/filtering messages received in the committee mailboxes.
AA Team Support
Support to other AA team members as needed in the coordination of events, meeting management, and committee support; back up to VP, AA's Executive Assistant
Education
Required: Bachelor's degree in Business Administration or related field.
Preferred: Master's degree.
Experience
Required: Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Requisition ID: 166335
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 51,000
• Midpoint Salary: US Dollar (USD) 64,000
• Maximum Salary : US Dollar (USD) 77,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

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