Program Associate, Closed Societies, Washington DC

Program Associate, Closed Societies, Washington DC

Position Description

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

Reporting to the Program Manager for Closed Societies, the Program Associate will be required to perform a range of tasks and assignments, including administration, financial monitoring, communication, proposal development support, and other assigned tasks related to PADF’s programming in Closed Societies. In addition, they will conduct selected research assignments, depending on overall program and new business priorities. This position will be based in Washington DC.

Essential Duties and Responsibilities

• Support general program management efforts, including contributing to technical reports, budget tracking, drafting of contracts and agreements, and preparing payments for program activities and outputs.
• Assist with the review and analysis of documents and information received from partners and/or field teams.
• Assist in the tracking of sub-partners’ performance, providing feedback, guidance and assistance as needed to ensure successful program implementation.
• Liaise with other program, finance and administrative teams within the organization and contributing to the organization’s overall interdepartmental effectiveness.
• Support internal PADF program administrative procedures and ensure compliance with PADF policies and procedures.
• Support communications efforts for projects and for institutional visibility, including creating content, supporting the development of communications plans, and proactively identifying opportunities to raise PADF’s profile in the region.
• Assist in ensuring that all program documentation is current and complete.
• Maintain program tracking documentation and databases.
• Support projects as needed with correspondence, research, news monitoring, and other tasks as assigned.
• Provide support to proposal development processes as needed.
• Travel to projects as required.
• Perform other duties as assigned.

Competencies

• Analytical Thinking – Identifies and defines problems, extracts key information from data and develops workable solutions for the problems identified in order to test and verify the cause of the problem and develop solutions to resolve the problems identified.
• Communication – Respectfully listens to others to gain a full understanding of issues; comprehends written material; presents information in a clear and concise manner orally and in writing to ensure others understand his/her/their ideas; appropriately adapts his/her/their message, style, and tone to accommodate a variety of audiences, educational levels and disciplinary backgrounds.
• Time Management – Organizes activities and tasks within a timeframe. Meets deadlines.
• Organization Skills – Plans own work, sets priorities, and completes them in a timely fashion when faced with competing demands.

Personal Characteristics

• Interpersonal Skills – Demonstrates empathy and professional maturity to build, manage, and deepen collaborative and mutually supportive relationships with colleagues and partners, particularly across cultures. Strong professionalism demonstrated through written and verbal communication.
• Learning Agility – Willingness to learn from others. Strong interest in contributing to development programs in Latin America and The Caribbean.
• Flexibility – Flexible in a fast-paced environment.
• Team Player – Works independently and as part of a multi-disciplinary team. Ability to maintain and support a respectful, transparent, and positive work environment.

Qualifications

Required

• At least one (1) year of work experience in international development, disaster management, democracy and human rights, labor rights and/or anti-human trafficking.
• Degree in international studies, international development, law, business administration, public policy, economics, or related field.
• Fluency in English and Spanish with strong oral and writing skills in both languages.

Desirable

• Experience within the Latin America and Caribbean region and understanding of local dynamics preferable.
• Exposure to / experience in program and proposal development processes.

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values. “H-E-A-R-T”= Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety.

PADF is an Equal Opportunity Employer