Program Associate - Black Child Legacy Campaign (Hybrid)

Sierra Health Foundation is a private philanthropy with a mission to invest in and serve as a catalyst for ideas, partnerships, and programs that improve health and quality of life in Northern California. The foundation is committed to improving health outcomes and reducing health disparities in the region through convening, educating, and strategic grant-making. 

Sierra Health Foundation has a broad definition of health, believing there is much more to health than health care. It is influenced by factors that include socioeconomic conditions, environment, education, income, and individual behavior choices. The foundation also believes in the need for health and racial equity, and racial justice. Reducing health disparities is a key factor in striving toward better health for all and reflects the foundation’s dedication to ensuring that people throughout its funding region have the opportunity to lead healthy lives.

Sierra Health Foundation established The Center at Sierra Health Foundation to advance its commitment to strengthening community capacity to engage in policy development, planning, and implementation efforts that seek to address the health needs of California’s underserved populations.  The Center works to promote health, racial equity, and racial justice in communities throughout California with local, state, and national partners.  With strategy, creativity, and ongoing collaboration, The Center strives to eradicate health inequities across the state.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Sierra Health Foundation is an equal-opportunity employer; we value employees with diverse backgrounds, expressions, and experiences. The more diverse our team is, the stronger we’ll become. With the common goal of forging a new path to promote health, racial equity, and racial justice in our communities, we want and need a team that can bring their unique perspectives and stories to the table to best support our communities.

 SUMMARY: The Program Associate provides support to the Black Child Legacy Campaign/Reducing African American Child Deaths Steering Committee in the areas of program research, development, implementation, and administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Support

• Provide Supervisor with administrative support during the creation, implementation and management of programs. This includes coordinating and tracking the status of program projects, including timelines, logistics, and deliverables. Coordinating department calendars, making travel arrangements, expense reimbursement reports, and monthly credit card transaction reports, creating correspondence, and other general administrative duties.
• Execute program strategies at the direction of the supervisor by coordinating and communicating with program partners, grantees, and consultants, developing program materials, and other assigned tasks.
• Support the supervisor in managing the day-to-day operations and coordination of the program.
• Coordinate and serve as the point person for the planning and logistics for the program events, webinars, and meetings, both on- and off-site. This includes contributing to the overall design of events, scheduling, coordinating with the conferencing department, monitoring the planning process and acting as point person at designated events.
• Develop and prepare event materials, including PowerPoint presentations, handouts, nametags, registration materials, and other document production, under the supervision of the supervisor.
• Support the supervisor to develop, strengthen, and implement the program’s internal processes to better serve the community partners and the goals of the regional and program portfolios.
• Provide and coordinate technical assistance to the program partners, community partners, and grantees that is responsive to demonstrated needs. This includes convening, coordinating, and leading workshops and roundtable discussions informed by community partner input.
• Facilitate small group meetings related to assigned programs.
• Under the direction of the supervisor, assist with monitoring program-related expenses and program budgets, including funder budgets.
• Conduct basic research, such as research on funding opportunities and policy issues, to inform program design and enhancements.

Contract and Grant Support

• Coordinate with the Program and Administration Departments in the development of contracts and grant agreements to accomplish program strategies. Review grant agreements and contracts for specifications and approval by the supervisor.  Act as a liaison with the Administration Department in the coordination and monitoring of grant agreements, grants deliverables due, contracts, and other third-party agreements that require the supervisor and or Vice President of Programs and Partnerships’ review and approval.
• Assist with contract-monitoring process, which includes ensuring deliverables are submitted on time with appropriate content that is consistent with contract language, initiating approval of deliverables by the supervisor, and monitoring invoicing. Monitor the master file of contractors, ensuring working files are integrated, correspondence, reports, and payment documents are filed, essential documents are scanned, and the database is updated.
• Manage and coordinate development and response to requests for proposals under the supervision of the supervisor.  Assist with the development of the criteria, questions, and final application. Communicate with applicants and grantees throughout the application process, as necessary.
• Participate in the grant application review process. This position reviews grant applications, edits application project descriptions for input into the GIFTS database, prepares reports for the determination meeting, participates in determination meetings with Program team members, and other tasks as necessary.
• Assist with the grant-monitoring process, which includes evaluation of grantee progress reports, providing technical assistance to grantees on grant- or award-related matters, and ensuring timely response to monitoring issues.  Monitor the master file of each assigned grant and award, ensuring working files are integrated, correspondence, reports, and payment documents are filed, essential documents are scanned, and the database is updated.

Foundation Support

• Work with the supervisor to actively track and summarize state and local policy issues that may impact program content areas.
• Assist as a liaison with the Communications Department and contribute content for newsletter, publication and video development, and other communications-related needs.  This position will also contribute to the development and implementation of a social media strategy to support dissemination of information related to assigned programs.
• Actively participate as a member of the Program team, participate in Foundation meetings, attend team meetings, and collaborate with team members.
• Represent the foundation at community and philanthropic activities and events.
• Other tasks as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory duties.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

• A Bachelor’s degree and three to five years of experience in project coordination, preferably experience with nonprofit organizations, community-based or philanthropic organizations, or public institutions.  
• Grantmaking experience is a plus.
• Familiarity with public health public policy experience with placed-based and/or health equity work is desirable. 
• Ability to learn and use cloud-based business systems (e.g., Gifts Online, Salesforce).
• Intermediate-level knowledge of Microsoft Office applications

CERTIFICATES, LICENSES, REGULATIONS

Must have a current valid driver’s license and be insurable under the foundation’s insurance policy.  Must have a reliable vehicle to perform various in-field tasks.

LANGUAGE SKILLS

• Excellent written and oral communication skills.
• Ability to read, analyze and interpret studies, proposals, reports, journals, financial and database reports, grant agreements, contracts and memos. 
• Ability to compose business correspondence.
• Ability to effectively present information in one-on-one and small group situations to grantees, employees of the organization and others.
• Ability to facilitate small group meetings.
• Bilingual skills are desirable.

COMPUTER SKILLS 

Must be proficient in Windows, Microsoft Office, Outlook, database software, Adobe Acrobat, and internet use.

OTHER SKILLS AND ABILITIES    

• Passion for the Foundation’s mission is essential.
• Demonstrated critical thinking skills and strong written and verbal communication skills.
• Demonstrates a high level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Strong interpersonal skills to be able to interface effectively with a broad range of internal and external partners.
• Demonstrated ability to balance multiple complex projects and priorities.
• Exceptional organizational skills and attention to detail.
• Strong sense of professional integrity.
• Creative, enthusiastic, and independent; demonstrates a high degree of initiative; productive and results-oriented.
• Demonstrated ability to participate on cross-disciplinary teams.
• Ability to be flexible and adaptable to work in a matrixed organization.
• Demonstrated ability to thrive in a rapidly changing internal and external landscape.
• Must have excellent analytical and problem-solving abilities.

. BENEFITS AND COMPENSATION

Sierra Health Foundation and The Center provide a generous benefits package, which includes Medical, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, as well as an Employee Assistance Program and a discount program called Working Advantage. Retirement benefits are provided through our 401(k), which includes employee matching. Details of these programs will be shared during the hiring process.

The hiring range is $29-30.50 hourly.